Administrative Coordinator

Administrative Coordinator - Hillman, 2nd Floor (Shadyside) Are you highly organized, detail-oriented, and ready to be the go-to person for a dynamic team? Join us at Hillman on the 2nd floor in Shadyside as an Administrative Coordinator and play a key role in keeping our operations running smoothly. What You'll Do + Manage KRONOS: Ensure accurate timekeeping and scheduling for the unit. + Order Supplies & Equipment: From everyday essentials to specialized items, you'll handle pricing, purchasing, and tracking. + Support Leadership: Provide administrative assistance to unit leaders and help maintain efficient workflows. + Coordinate Maintenance Needs: Assist with upkeep and ensure the unit is always ready for success. Why You'll Love This Role + Be part of a collaborative team that values your input. + Enjoy a position where no two days are the same-your organizational skills will shine! + Make a real impact by supporting both staff and leadership in a fast-paced healthcare environment.Responsibilities: + Plans conferences for department and department head + Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments) + Performs all responsibilities of an Administrative Assistant Sr + Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas) + Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. + Assists in recruiting, hiring, training, and evaluating the performance of employees + Analyzes complex information requests and determines complex trends + Develops reports for executive or department + Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events) + High school diploma or equivalent or associates degree. + 5 years experience in an increasingly responsible administrative support role required. + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. + Ability to use applicable MS Suite products. + Advanced knowledge of business processes and procedures. + Working knowledge of accounting and financial principles and functions. + Ability to analyze data. Ability to use discretion and independent judgmentLicensure, Certifications, and Clearances: + Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran