Administrative Office Assistant

Job Description

Job Description

Hiring an Administrative Office Assistant in Somerset, PA!

Job Description

We are seeking a highly organized and customer-focused Front Desk Secretary / Administrative Assistant to serve as the first point of contact for visitors and callers, while providing essential support to purchasing, quoting, and job material coordination. This role is vital to maintaining smooth office operations and supporting customer service and procurement functions.

Responsibilities

• Greet and assist visitors, answer incoming calls, and direct inquiries appropriately.
• Process customer orders, ensuring accuracy and timely entry into the system.
• Assist with preparing and sending quotes to customers and support purchasing activities by creating purchase orders, tracking deliveries, and maintaining vendor communication.
• Coordinate job materials, ensuring proper documentation and timely availability for production or service teams.
• Maintain organized records of customer interactions, orders, quotes, and materials.
• Perform general administrative duties such as filing, data entry, scheduling, and document preparation.
• Collaborate with internal departments to ensure customer and job requirements are met efficiently.
• Monitor office supplies and reorder as needed.

Essential Skills

• 2+ years of experience in administrative support, customer service, or purchasing.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• High school diploma or equivalent; associate degree or higher preferred.
• Experience with ERP or order management systems is a plus.
• Experience in a manufacturing or industrial setting.
• Familiarity with quoting and purchasing processes.
• Knowledge of inventory or job tracking systems.

Work Environment

This position requires working 90% in the office and 10% on the floor. The working hours are Monday to Friday, 8:00 AM to 4:30 PM, totaling 40 hours a week.

Job Type & Location

This is a Contract to Hire position based out of Somerset, PA.

Pay and Benefits

The pay range for this position is $17.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Somerset,PA.

Application Deadline

This position is anticipated to close on Nov 21, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.