Financial Administration Assistant

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Financial Administration Assistant

Interested candidates must apply to the Financial Administration Assistant posting by visiting careers.paturnpike.com by November 24, 2025.

Posting Start Date: November 9, 2025

Posting End Date: November 24, 2025

Position Number: 80005639

Union: Non-Union

FLSA Status: Salaried Non Exempt

Department: Finance & Administration

Salary Grade: N-12

Salary Range: $47,686.33 - $71,550.90

Employment Type: Full Time

Building Location: Central Office Building

Building Street: 700 S. Eisenhower Boulevard

Building City: Middletown

Building State: Pennsylvania (US-PA)

Building Zip Code: 17057

Work Schedule: Flexible Work Options

The Pennsylvania Turnpike Commission, opened on October 1, 1940, is known as “America's First Superhighway”! Our mission is to operate a safe, reliable, customer-valued toll road system that supports national mobility and commerce. The PTC operates a 552-mile system used by 192 million vehicles a year. Together, we are building the highway of the future.

The Commission values its team members and understands the importance of work/life balance to the health, well-being and productivity of its team. Therefore, this position may be eligible for Flexible Work Options* such as:

• Hybrid Work - combination of remote and in-person reporting
• Alternate Work Schedule - flexibility to adjust work schedule length to complete work week in fewer days

*Some options may require completion of probationary period. The Commission requires all employees to establish PA residency within 6 months of hire and to maintain PA residency, regardless of Flexible Work Options.

Job Purpose and Summary

This position is responsible for performing a wide variety of administrative duties to support the Financial Administration unit of the Pennsylvania Turnpike Commission (PTC). Work includes analyzing a variety of operations, policies, procedures, budgets, issues, contracts, and other various information as assigned. Work is performed with some independence and reviewed by a supervisor or designee for direction, progress, and end results.

Essential Functions & Responsibilities

Analyzes Finance Administration unit operations, issues, policies, and procedures. Prepares detailed reports and recommendations for changes. Familiarizes employees with policies, procedures and regulations and assists with implementation of changes when needed.

Supports procurement unit with activities and expediting of tasks. Creates bid tabulations, researches State Contracts, verifies vendor insurance requirements, coordinates bond requirements, and composes communications for Professional Services Procurement.

Coordinates auction postings with contractors. Records auction revenue and maintains auction spreadsheets. Participates in cycle counts and auction activities with Asset Management.

Composes and reviews correspondence, memoranda, and presentation materials to ensure accuracy and compliance with established policies and procedures. Researches and summarizes data to provide accurate information. Coordinates, formats, prints and distributes communications.

Provides customer assistance and maintains working relationships with internal and external customers, agencies, and vendors. Handles difficult inquires and situations directly or refers complex issues to the appropriate supervisor.

Maintains automated systems and databases to update and track various types of data for contracts and procurement. Inputs and retrieves data from various computer software packages and systems by running reports, including ad-hoc reports and other queries, related to operational trends, personnel issues, budgets, etc.

Maintains the Financial Administration unit's intranet/internet changes/updates and procedural documents including process guides, desk manuals and operational manuals.

Organizes and schedules meetings, conferences, calendars, and travel arrangements. Coordinates ongoing and annual training with various PTC departments and outside agencies.

Performs administrative duties including distributing mail, ordering office supplies, filing, answering phones, etc.

Uses situational awareness to anticipate and prevent accidents.

Performs related duties as assigned.

Qualifications

Four (4) years of experience in varied administrative or office work. OR Two (2) years of experience in varied administrative or office work and an associate's degree in business administration or another related field. Equivalent combination of education and/or experience may be accepted.

Must demonstrate the ability to type a minimum of 40 wpm on a PTC administrated test.

Competencies

Analytical Thinking

Attention to Detail

Business Writing

Communication Proficiency

Customer/Client Focused

Reliability

Research Skills

Teamwork Orientation

Time Management

Physical Demands and Work Environment

Position demands include frequent speaking, writing and reading reports. Position requires frequent work at a computer utilizing business programs and PTC specific operating systems.

Office environment with low levels of noise, adequate lighting and comfortable temperature.

Benefits

The selected candidate will be offered an exceptional benefits package which includes comprehensive medical, dental, vision and prescription coverage, along with a benefit plan for retirement. In addition, leave programs, tuition reimbursement, employee assistance program, and alternative work schedules are available to employees.

The Pennsylvania Turnpike Commission is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. If you need assistance or an accommodation due to a disability, you may contact the Human Resources Department by calling 717-831-7378.

Job Type: Full-time

Pay: $47,686.33 - $71,550.90 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Middletown, PA 17057