Project Manager

Job Description

Job Description

JOB SUMMARY:

Primary Function of a RMS Project Manager is to plan out and track all phases of a project to ensure the finished product is delivered complete on time and budget. The project manager will communicate with the customer and all RMS disciplines in a timely manner the progress and requirements needed thru out the duration of the project. An electronic and paper project folder will be kept and maintained on each project.

ESSENTIAL FUNCTIONS:

Marketing/Sales:

Review and verify all paperwork handed over in the project kickoff meeting is correct and clearly identifies the responsibilities of RMS during the duration of the project and advise marketing of any and all discrepancies. Projects will provide marketing with schedules for proposals when required. Projects will coordinate with marketing/sales project changes, adders, duration and deliverables for customer consideration. Projects will include sales on pertinent communication with the customer.

Engineering:

Review project scope and schedule engineering deliverables (drawings, inspections, work instructions, reports. etc.) required thru out the project. Interface and coordinate communications between the shop, customers and vendors.

Drafting:

Develop drawing list and required dates with engineering and lead drafts person. Track drawing progress. Review drawings upon completion to determine RMS Power and Vendor requirements. Projects will write work orders or requisitions based on drawings. Projects will assign material traceability numbers.

Purchasing:

The project manager will be responsible for writing requisitions. The requisitions will include type of material, quantity, description, required date, budgeted cost, required documentation and certifications. Projects will assign the purchase order number. The requisition will be reviewed with purchasing to assure compliance with requirements. Projects will track the placement of the requisition thru the purchase order phase up to delivery. Projects will assist in communications when necessary between vendor and RMS. Project will fill out cost impact forms when necessary.

RMS Shop:

The project manager will be required to write all work orders and prepare work order documents based on drawing or work instruction requirements. The work order will include: drawings, work instructions, material PO numbers, project number, standards and required date. Projects will track the progress of

the work orders and help the shop determine project priorities. Projects will assist in communication between the shop, engineering, drafting, purchasing, vendors and the customer. Projects will prepare final shipping request form including list of items, job number, customer contact information, location, and determine party responsible for final shipping cost.

Accounting:

Project manager will review project payment terms with accounting, prepare project invoice requests and help with supporting documentation when required. Projects will assist in the preparation and updating of the progress payment schedule. Projects will assist in the preparation of the quarterly percent complete report. The project manager will identify all billable shipping cost.

Customer:

Upon receipt of customer purchase order the project manager will make contact with the customer introducing his or herself. The project manager will keep the customer informed of the project status based on the contract requirements or more often based on the needs of project. Projects will review deliverables and invoices with the customer. Projects will coordinate communications when necessary between the customer and the various RMS disciplines. Projects will coordinate all customer witness and hold points during the duration of the project.

General:

The above list of activities is not all inclusive but a general representation of the requirements of a RMS project manager. This list is subject to changed based on the business needs

Education :

Associates College Degree or Above

Knowledge Requirements:

Microsoft Office (Word, Excel, Power Point) a must, Microsoft Project and JobBoss a plus.

Experience:

All applicants will be reviewed for relevance to Rotating Machinery Services needs.

Other Information:

• Travel may be required, physical requirements, lifting up to 30 lbs, valid drivers license, on-call schedules, weekend rotations.
• Some evenings and weekends depending on project schedules.
• Able to understand, read, write and speak English.