Middle School Division Assistant

Middle School Division Assistant (Immediate Opening)

Position Overview

The Ellis School, the only pre-kindergarten–grade 12 independent day school for girls in Pittsburgh, PA, is seeking a full-time, on-site Division Assistant to begin as soon as possible. Under the supervision of the Division Head, the Middle School Division Assistant supports the school’s mission by providing administrative support to the Division, performing duties such as maintaining the division calendar, supporting students and teachers, maintaining organizational systems in shared school spaces, communicating with a wide variety of constituents, and coordinating division- and school-wide events. Independent judgment is required to plan, prioritize, and organize a diversified workload. This is a full-time, 12-month position. Hours are typically 7:30 am - 3:30 pm daily, with occasional evening hours, typically not exceeding one evening per month.

Key Responsibilities:

• Maintain and organize accurate and timely records, supplies, calendars, and data

• Possess strong written and oral communication skills

• Be flexible and adaptable in dynamic situations

• Maintain confidentiality and discretion with sensitive information

• Effectively prioritize and execute multiple concurrent tasks

• Be adept with the Google Suite and able to learn and work with Blackbaud, the schoolʼs learning management system, and other online tools as needed

• Collaborate with school faculty and staff to organize and execute school events

• Contribute to a positive, inclusive school community rooted in Ellis’ mission and values

• Build strong relationships with colleagues, students, and families, and actively participates in school life

• Demonstrate integrity, flexibility, and a collaborative, student-centered approach

Qualifications

Required

• A high school diploma is required; postsecondary coursework and previous professional office experience are highly desired

• Commitment to the education and advancement of girls and to fostering an inclusive school community

• Ability to sit, stand, and move throughout campus, plus ability to occasionally lift up to 30 pounds

Preferred:

• Experience in an educational setting or working with young people

• Familiarity with Google Suite, Blackbaud, and other educational technology platforms

Professional Growth

• The Ellis School supports and encourages ongoing professional learning and development.

Compensation

Compensation is commensurate with experience.

Employment is contingent upon successful completion of required background checks and clearances in accordance with Pennsylvania law.

Why Join The Ellis School

At Ellis, you will contribute to a mission-driven organization where your work supports the education and advancement of girls. You will collaborate with a dedicated team, participate in the planning and execution of key initiatives, and support the programs and events that are central to the school’s operations.

Ellis offers a competitive salary and a comprehensive benefits package, including generous time off.

The Ellis School is an equal opportunity employer.

Questions about this administrative position may be directed to Jenn Moynihan, Middle School Division Head at [email protected]