Grants Administrator, Pre Award
Temple University
Philadelphia, PA
Temple University's Barnett College of Public Health is searching for a Grants Administrator, Pre Award! Become a part of the Temple family and you will have access to the following:
A hybrid work schedule
Full medical, dental, vision coverage
Paid time off
11 Paid Holidays
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more! SALARY RANGE: $52,000 to $60,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position Summary:
The Barnett College of Public Health (BCPH) consists of the departments of communication sciences and disorders, epidemiology and biostatistics, health services administration and policy, kinesiology, nursing, physical therapy, rehabilitation sciences, school of social work, and social and behavioral sciences. The college's Research Administration office supports a growing portfolio of research grants and community service-oriented projects for more than 60 faculty. Funding comes from a variety of federal sponsors, local government and foundations. The BCPH Office of Research Administration (ORA) plays a vital role in advancing the College's research mission by supporting all aspects of its sponsored projects portfolio. We partner closely with investigators to provide expert, high-quality pre- and post-award support. We do this by assisting faculty in the development and submission of competitive proposals and ensuring the effective management of externally funded awards. Through proactive guidance and support, ORA helps investigators successfully secure, manage, and steward external funding in compliance with sponsor and institutional requirements. Reporting to the Senior Associate Director, Research Administration, you will be responsible for pre-award administration, including but not limited to: assisting in the preparation of grant applications and budgets, tracking the progress through submission, and assisting in other pre-award activity. You will assist in researching best practices at the college level, as we continually improve our practices to provide exceptional service to faculty and other partners. On behalf of faculty and our college, you will routinely interact with sponsor contacts, the university's central offices, and collaborating institutions, as needed. Performs other related duties as assigned. Required Education and Experience:
*Bachelor's degree and at least three years of related grant management/administrative experience.
*Experience with Excel, Word and internet research required.
An equivalent combination of education and experience may be considered. Required Skills and Abilities:
*Strong oral and written communication skills.
*Strong organizational and time management skills.
*Ability to prioritize work well and focus on completion of tasks.
*Excellent interpersonal skills with the ability to interact with a diverse population of students, faculty, and staff.
*Strong attention to detail. Essential duties:
*Assist in the preparation of grant applications, including the completion of application forms and development and review of grant budgets and the coordination of sub award documents
*Assist in obtaining appropriate reviews and approvals for SPAFs and submission to Grants Management
*Track the progress of grant applications and follow-up with faculty as needed
*Cultivate a positive and objective environment within a deadline driven and fast paced environment
*Update faculty Other Support pages
*Assist in documenting procedures and researching best practices at the college level
*Review all grant applications to ensure format was followed and all necessary information is included
*Process Notices of Awards with central Research Administration for accurate setup and compliance with Financial Conflict of Interest
*Complete funding searches as requested
*Attend training, conferences, and internal meetings relevant to position as requested by Associate Director/Director of Research Administration.
*Support Associate Director/Director in training faculty on eRA and other research related programs/topics
*Act as a back-up to Associate Director in regards to research related questions/assistance
*Assist in meeting planning, room reservations, technical equipment needed, etc.
*Coordinate and assist with new contracts, continuations, renewals, supplements, NCE requests, prior approval requests, and fellowships (faculty and students) within assigned CPH portfolio
*Review agency guidelines and advise PI's on what is required of them via a checklist of materials needed, format, etc.
*Communicate any pre-award matters necessary with external sponsors before submission
*Coordinate, as needed, with Chairs and Associate Dean for Research regarding cost share negotiations and effort distribution
*Coordinate, as needed, required subcontract budget and documents with universities/entities domestically and internationally be included in grant applications
*If grant is awarded, coordinate with OVPR to create subaward agreements and PO creation
*Tracks subaward agreements in eRA
*Assist, as necessary, uploading documents for electronic submission
*If grant is awarded and the sponsor requires revision of budget (ex. NSF often requests revised, decreased budget from selected awardees), work with PI to revise budget
*Coordinate requests for advanced cost centers and FOAP updates as grants and contracts become active
*If grant is awarded, create new grant fact sheets and coordinate meetings with PI and post-award staff
*Participate in professional development training/workshops
*Act as back up for administrative support for project completion with Post Award as needed
*Other duties as assigned by Associate Dean for Research *This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: You may request a copy of the report by calling Temple University's Department of Public Safety at 215- 204-7900.
A hybrid work schedule
Full medical, dental, vision coverage
Paid time off
11 Paid Holidays
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more! SALARY RANGE: $52,000 to $60,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position Summary:
The Barnett College of Public Health (BCPH) consists of the departments of communication sciences and disorders, epidemiology and biostatistics, health services administration and policy, kinesiology, nursing, physical therapy, rehabilitation sciences, school of social work, and social and behavioral sciences. The college's Research Administration office supports a growing portfolio of research grants and community service-oriented projects for more than 60 faculty. Funding comes from a variety of federal sponsors, local government and foundations. The BCPH Office of Research Administration (ORA) plays a vital role in advancing the College's research mission by supporting all aspects of its sponsored projects portfolio. We partner closely with investigators to provide expert, high-quality pre- and post-award support. We do this by assisting faculty in the development and submission of competitive proposals and ensuring the effective management of externally funded awards. Through proactive guidance and support, ORA helps investigators successfully secure, manage, and steward external funding in compliance with sponsor and institutional requirements. Reporting to the Senior Associate Director, Research Administration, you will be responsible for pre-award administration, including but not limited to: assisting in the preparation of grant applications and budgets, tracking the progress through submission, and assisting in other pre-award activity. You will assist in researching best practices at the college level, as we continually improve our practices to provide exceptional service to faculty and other partners. On behalf of faculty and our college, you will routinely interact with sponsor contacts, the university's central offices, and collaborating institutions, as needed. Performs other related duties as assigned. Required Education and Experience:
*Bachelor's degree and at least three years of related grant management/administrative experience.
*Experience with Excel, Word and internet research required.
An equivalent combination of education and experience may be considered. Required Skills and Abilities:
*Strong oral and written communication skills.
*Strong organizational and time management skills.
*Ability to prioritize work well and focus on completion of tasks.
*Excellent interpersonal skills with the ability to interact with a diverse population of students, faculty, and staff.
*Strong attention to detail. Essential duties:
*Assist in the preparation of grant applications, including the completion of application forms and development and review of grant budgets and the coordination of sub award documents
*Assist in obtaining appropriate reviews and approvals for SPAFs and submission to Grants Management
*Track the progress of grant applications and follow-up with faculty as needed
*Cultivate a positive and objective environment within a deadline driven and fast paced environment
*Update faculty Other Support pages
*Assist in documenting procedures and researching best practices at the college level
*Review all grant applications to ensure format was followed and all necessary information is included
*Process Notices of Awards with central Research Administration for accurate setup and compliance with Financial Conflict of Interest
*Complete funding searches as requested
*Attend training, conferences, and internal meetings relevant to position as requested by Associate Director/Director of Research Administration.
*Support Associate Director/Director in training faculty on eRA and other research related programs/topics
*Act as a back-up to Associate Director in regards to research related questions/assistance
*Assist in meeting planning, room reservations, technical equipment needed, etc.
*Coordinate and assist with new contracts, continuations, renewals, supplements, NCE requests, prior approval requests, and fellowships (faculty and students) within assigned CPH portfolio
*Review agency guidelines and advise PI's on what is required of them via a checklist of materials needed, format, etc.
*Communicate any pre-award matters necessary with external sponsors before submission
*Coordinate, as needed, with Chairs and Associate Dean for Research regarding cost share negotiations and effort distribution
*Coordinate, as needed, required subcontract budget and documents with universities/entities domestically and internationally be included in grant applications
*If grant is awarded, coordinate with OVPR to create subaward agreements and PO creation
*Tracks subaward agreements in eRA
*Assist, as necessary, uploading documents for electronic submission
*If grant is awarded and the sponsor requires revision of budget (ex. NSF often requests revised, decreased budget from selected awardees), work with PI to revise budget
*Coordinate requests for advanced cost centers and FOAP updates as grants and contracts become active
*If grant is awarded, create new grant fact sheets and coordinate meetings with PI and post-award staff
*Participate in professional development training/workshops
*Act as back up for administrative support for project completion with Post Award as needed
*Other duties as assigned by Associate Dean for Research *This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: You may request a copy of the report by calling Temple University's Department of Public Safety at 215- 204-7900.
Posted 2026-05-08
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