Development Coordinator, Foundations and Government Support
Philadelphia Museum of Art
Philadelphia, PA
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. The Development Coordinator, Foundation and Government Support (F&G) provides administrative coordination with the leadership and staff of the Foundations and Government Support team . Specifically, you will:
- Provide support to the Director, Assistant Director, and Manager of Foundation and Government Support related to the day-to-day operations of their work.
- Updates and maintains F&G grant calendar tracking proposal and reporting deadlines, ensuring timely submission and flagging upcoming deliverables for the team.
- Assist in drafting, formatting, and submitting proposals, reports, and other grant-related materials, ensuring accuracy, consistency, and timely submission in collaboration with the Director and Assistant Director.
- Proactively collaborate with departments across the museum to gather necessary information, images, and budgets pertaining to unrestricted and restricted funding opportunities.
- Draft, submit, and distribute correspondence, including but not limited to acknowledgement letters.
- Initiate and manage F&G gift processing, including recording pledges and gifts received, utilizing Airtable and Raiser’s Edge.
- Support internal coordination by preparing agendas, taking notes, and tracking action items for team meetings.
- Ensure data accuracy and consistency across donor records, proposals, and reports by maintaining up-to-date files and documentation.
- Prepare presentation materials for funder meetings, internal briefings, and committee updates.
- Conduct prospect research and update relevant records as needed.
- Monitor F&G team expenses and submit expense reports.
- Track F&G funding pipeline including prospects, proposals, grants awarded, stewardship, and reports, maintaining and utilizing the Raiser’s Edge database, working with the Advancement Operations team to design and generate regular reports.
- Update, maintain, and submit F&G invitation lists for museum events.
- Maintain donor and program files.
- Complete other special projects, as needed.
- General office duties shared with all Development Assistants and Coordinators, including answering general phone line and collecting mail, assisting with large projects and mailings, etc.
- B.A. degree from an accredited college or university.
- Exceptional written and oral communication skills.
- Strong organizational skills, attention to detail, and the ability to be flexible and creative.
- Computer proficiency including Microsoft Word and Excel required.
- Knowledge of Raiser’s Edge desirable.
- Knowledge of visual arts and museums desirable
- The hourly rate for this position is $19.59.
- This position is [Full-Time, Non-Exempt, and 35 hours per week.
- This position is part of the AFSCME Local 397 bargaining unit.
- This position reports to Assistant Director, Foundation and Government Support
- This position is required to be performed fully onsite at Philadelphia Museum of Art locations.
- Physical requirements:
- Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
- Job-specific physical requirements
- Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
- Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
- Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
- Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
- Maintains confidentiality.
- Adheres to all museum protocols, procedures, rules, and policies.
- Discounted guest tickets for admission
- Discounts on gift memberships
- Special staff tours and presentations from our curatorial and conservation teams
- Discounts at the museum restaurant, museum cafés, and museum retail and online stores
- Medical, dental, and vision benefits
- Fully paid short-term disability insurance, long-term disability insurance, and life insurance
- Health savings or flexible spending account program
- Retirement savings program with museum match
- Paid vacation, personal days, sick days, and holidays
Posted 2025-10-21
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