Business Office Manager

Embassy of Hearthside is looking for a highly motivated, experienced Business Office Manager with exceptional organizational, communication and time management skills. Think Embassy! Think Hearthside!

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

• Manage the day-to-day functions of the business department.

• Implement written policies and procedures that govern the accounting functions of the facility.

• Verify remittance advices for the accuracy of each report.

• Verify remittance advices for the accuracy of each Medicare report.

• Record payments received to appropriate cash receipts journal (medical, insurance).

• Post payments received to appropriate resident account.

• Monitor and collect accounts receivables.

• Assist in balancing accounts receivable by verifying computer printouts, etc.

• Prepare and mail statements (insurance/coinsurance).

• Input of all monthly ancillary charges.

• Perform month end close.

• Contact Insurance companies for follow-up and verification

• Talk to family members concerning statements

• Post A/P as necessary

• Participate in planning, developing, organizing, implementing, evaluating, and directing the human resource function.
• Work with facility managers and corporate/regional human resource staff to develop job descriptions and performance evaluations for each staff position in accordance with the Americans with Disabilities Act, OSHA, and other relevant laws.
• Maintain all human resource records according to established standards. Ensure that all records are maintained using the highest possible confidentiality standards.
• Coordinate human resource activities and data with the payroll system. Ensure that all data needed to accurately process payroll is available to the facility payroll administrator.
• May be responsible for data entry into the payroll system, including basic individual employee data (pay rate, benefit plan deductions, tax status, etc.) and time records needed to process each payroll.
• May participate in employee scheduling activities, or may assist managers and supervisors with scheduling staff, including time off. May be responsible for maintaining employee attendance records.
• Interpret department and corporate policies and procedures to managers, staff, resident, visitors, etc., as necessary or required.
• Manage all regulatory requirements, including filing of EEO-1 reports and posting of required notices for staff.
• Makes written and oral reports/recommendations to the Administrator and regional/corporate human resource staff concerning human resource needs, problem areas, etc., as necessary or appropriate.
• File all employee documents promptly in the formats or media dictated by regulation, policy, or procedure.
• Process all individual staff data changes (pay rate changes, address changes, etc.) Ensure that any changes that need to be reported to other entities, such as benefit plan carriers, are completed.
• Monitor unemployment claims and assist the facility with appeals.

Experience

• Must have, as a minimum, one year(s) experience in bookkeeping or accounting practices. Experience in health care accounting preferred but not required.

To the outside world, this might look like just another job requisition. To our team, it is much more. We are looking for that culture fit. That one individual who can join our team and make a difference. The real difference maker. That one new hire who shows up to work on time, helps a resident get dressed and feel confident, gives their co-worker a smile walking down the hallway, picks up a piece of garbage from the floor, says yes to playing bingo, helps a family member navigate the facility. And-so-much-more. Because Healthcare Heroes go the extra mile, they are the Heart of Embassy Healthcare.