Administrative Assistant

Embassy of Huntingdon Park is currently hiring a full time Administrative Assistant to join their exceptional team.

Must be able to work every other weekend and have previous long term care experience.

Administrative Functions

• Complete assignments as directed by the Administrator.
• As needed, complete daily deposits and complete deposit log
• As needed, ensure that all AP invoices are sent to corporate for processing
• Assist in maintaining accurate resident census by resident name and room number.
• Ability to maintain accurate emergency telephone numbers list.
• Ability to maintain accurate reference telephone numbers list.
• Ability to maintain accurate key personnel telephone numbers list.
• Ability to maintain accurate medical staff telephone numbers list.
• Ability to operate a word processor/computer.
• Ability to operate the facility paging system.
• Ability to operate the facility telephone system.
• Ability to communicate effectively on the telephone and in person.
• Ability to receive, sort, and distribute mail accurately and timely.
• Assist with data entry in the payroll system. Ensure that all data needed to accurately process payroll is available to the facility payroll administrator.
• May be responsible for assisting with data entry into the payroll system, including basic individual employee data (pay rate, benefit plan deductions, tax status, etc.) and time records needed to process each payroll.
• Assist in planning, developing, organizing, implementing, and evaluating the activity programs of this facility.
• Refer resident/families to appropriate social service personnel when the facility does not provide the services or needs of the resident.
• At times, assume the authority, responsibility, and accountability of Activity Aide.
• Coordinate activities with other departments as necessary.

Educational Requirements

Must possess, as a minimum, a 12th grade education or its equivalent.

Experience

• Must have, as a minimum, one year(s) experience in bookkeeping or accounting practices. Experience in health care accounting preferred but not required.

Specific Requirements

• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
• Must possess the ability to work harmoniously with other personnel.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.
• Must be able to understand and carry out written and oral instructions.
• Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, and visitors based on whatever maturity level at which they are currently functioning.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
• Must be knowledgeable of micro-computers, data entry, output, etc.
• Must possess the ability to examine and verify financial documents and reports.
• Must be able to prepare financial and other records in a systematic, neat, and legible manner.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.