Parish Office Manager

Job title

Parish Office Manager

Current holder

Reports to

Pastor

Location

Saints Philip and James Parish, Exton PA

FLSA Status

Exempt

EEOC Classification

Saints Philip and James Parish and its entities is a Roman Catholic religious organization where t all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church.

Position Summary :

Saints Philip and James Parish is seeking a highly organized and detail-oriented Parish Office Manager with 10+ years’ experience, preferably in a faith-based organization The ideal candidate will be a committed and engaged Catholic for communication and collaboration with Parish ministries.

The Parish Office Manager serves as the first point of contact for parishioners and inquiries to the Parish office. This position supports the Pastor, parish staff and ministries by coordinating communications, managing records, and ensuring a welcoming and professional environment consistent with the mission and values of the Catholic Church. The Parish Secretary will maintain confidentiality in all matters and will provide exemplary customer service within and beyond Saints Philip and James Parish.

The Parish Office Manager will be proficient with Microsoft Office Suite (Word, Excel, Outlook) including Publisher and be experienced with cloud-based data and information systems, including Goggle calendars. Bilingual Spanish/English preferred.

Scope of Responsibilities :

· Manage phone system for greetings, message retrievals and transfers

· Manage print and digital communications including social media

· Create, edit and maintain the Parish Bulletin

· Provide a personalized Welcome Letter for new parishioners

· Maintain Parish database for registrations, census management and contributions

· Maintain Sacramental Records for Baptisms, Confirmation, Weddings and Funerals

· Provide Sponsor Certificates for Baptisms and Confirmations

· Manage Mass Intention requests

· Schedule Pre Cana, Baptisms, Weddings, Funerals Advent and Lent

· Maintain Pastor Calendar for appointments, pulpit requests, meetings and events

· Attend meetings as needed for Pastoral, Finance and Ministry Councils

· Coordinate production and distribution of annual contribution envelopes

· Prepare records and reports from Parish files and databases

· Manage and maintain online facility calendars

· Update and publish Mass Intentions, Celebrant schedules and stewardship data

· Publish weekly announcements for Baptisms, Funerals, Weddings and Prayer requests

· Manage inventory for office supplies and equipment and liturgical supplies

Qualified candidates please send resume and updated clearances (FBI fingerprints, Child Abuse and Criminal Background) to [email protected].

Work Location: In person