Scientific Procurement Analyst - SPA 0415VG#01

Job Title: Scientific Procurement Analyst

Location: West Point, PA 19486

Duration: 12 Months

Education:

• Required: BA/BS

Required Experience:

• 3–5 years of relevant work experience

• Ability to work effectively in a collaborative, cross-functional environment

• Highly organized with strong attention to detail and follow-through

• Proven ability to manage a high volume of transactional work with accuracy and efficiency

• Strong prioritization skills with the ability to align daily tasks to broader objectives

• Proficient in Excel and Power BI; comfortable with tools like Microsoft Teams, SharePoint, PowerPoint, Spotfire

• Skilled in both data entry and generating reports

• Excellent verbal and written communication skills

Preferred Experience:

• Background in pharmaceutical or scientific environments highly preferred

• Familiarity with basic in vitro biology and pharmacology principles, with prior lab or industry experience

• Experience with Ariba or similar financial systems

• Experience writing Standard Operating Guidelines/Procedures (SOGs, SOPs)

• Previous work handling confidential and sensitive information

This is an individual contributor role with moderate oversight, responsible for processing transactional activities related to the execution of studies with external contract research organizations (CROs) and collaborators in support of research and development efforts.

Key Duties Include:

• Collaborate with scientists, finance, procurement, and other stakeholders to initiate and manage Purchase Orders (POs) for external work

• Reconcile invoices and ensure timely payments while maintaining policy compliance

• Utilize IT tools and financial systems to track requisitions and monitor payment status

• Develop expertise in procurement and financial workflows and tools; troubleshoot and suggest process improvements

• Ensure proper documentation and audit readiness of all transactions

Transactional & Operational Support:

• Capture project details in tracking tools

• Confirm contracts are in place prior to external work initiation

• Generate and manage POs and communicate project progress to stakeholders

• Verify project deliverables and compliance before approving payments

• Maintain accurate records of POs, payments, accruals, and project close-outs

• Handle procurement of biological samples and consortium agreements

• Support ongoing license renewals and contract management processes

• Ensure compliance with company policies and secure handling of sensitive data

IT Systems & Tools:

• Maintain up-to-date financial tracking and forecasting tools

• Compile and distribute monthly reports

• Troubleshoot PO and invoice-related issues and collaborate with necessary teams for resolution

• Author and update standard operating documents and best practices

Collaboration & Communication:

• Work closely with internal operations teams and external collaborators

• Prioritize service-minded support for procurement and invoicing tasks

• Seek solutions to process challenges, balancing stakeholder needs and priorities

• Provide timely updates on transaction statuses

• Coordinate with external partners for timely invoice submission

• Adapt to flexible work hours as needed to collaborate across time zones