Lease Administrator

Job Details:

Commercial Lease Administrator - Hybrid or Remote*- $90-115k - Philadelphia - Old City

*While this role is fully remote day to day, in office expectations are needed at times, therefore, the qualified candidate must live in a commutable distance to Philadelphia*

Description

As a Commercial Lease Administrator, you will be responsible for the ongoing maintenance and financial accuracy of our clients commercial office portfolio. This role ensures that all lease-related data is accurately captured, financial obligations are met by both landlord and tenant, and all critical lease dates are monitored to mitigate risk.

Essential Duties and Responsibilities

• Lease Integration: Read and abstract all new leases, amendments, terminations, and renewals into the property management database (e.g., Yardi, MRI, or JDE).

• Financial Accuracy: Set up recurring rent schedules, including base rent, percentage rent, and fixed increases.

• Operating Expense Reconciliation: Assist in the annual reconciliation of Common Area Maintenance (CAM), Real Estate Taxes, and Insurance (RET/INS).

• Tenant Relations: Act as the primary point of contact for tenant billing inquiries and dispute resolution regarding lease clauses.

• Critical Date Management: Maintain a master calendar of all lease options, including renewals, terminations, expansions, and rights of first refusal. Generate monthly reports for the executive team.

• Compliance: Review and process Estoppel Certificates and Subordination, Non-Disturbance, and Attornment Agreements (SNDAs).

• A/R Support: Monitor accounts receivable and coordinate with the accounting team to issue default notices for non-payment.

• Audit Support: Participate in year-end audits by providing lease documentation and verification of billing accuracy.

Required Qualifications

• Experience: 3+ years of experience in commercial real estate lease administration or a related paralegal/accounting role.

• Knowledge: Deep understanding of commercial lease structures (Full Service Gross, Modified Gross, and Triple Net).

• Detail-Oriented: Proven ability to interpret complex legal language and translate it into actionable financial data.

• Communication: Strong professional writing skills for drafting tenant correspondence and internal memos.

Technical Skills

• Software: Proficiency in Yardi Voyager, MRI, or similar industry-standard ERP.

• Tools: Advanced proficiency in Microsoft Excel (formulas, data validation, and formatting).

• Accounting: Basic understanding of GAAP (Generally Accepted Accounting Principles) as it relates to real estate.

To apply, please send your resume and references to [email protected].

I look forward to connecting with you!

Dan Urban

Liberty Personnel Services, Inc.
1001 Conshohocken State Rd, Suite 2-410

West Conshohocken, PA 19428

Call or Text: 484.567.2093 – Direct

610.941.6300 Ext 119 - Main

[email protected]

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