Accounts Payable Analyst

JOB SUMMARY

The Accounts Payable (AP) Analyst in the construction industry is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely payment of vendor invoices, subcontractors, and project-related expenses. This role requires a strong understanding of construction accounting practices, including job costing, contract compliance, lien waivers, and subcontractor documentation.

KEY RESPONSIBILITIES

• Process high-volume invoices for vendors, subcontractors, and suppliers with accuracy and timeliness
• Review and verify invoices against purchase orders, contracts, and project budgets
• Ensure proper coding of expenses to jobs, cost codes, and general ledger accounts
• Manage subcontractor payments, including tracking and collecting lien waivers, insurance certificates, and compliance documents
• Coordinate with project managers and procurement teams to resolve invoice discrepancies
• Prepare and execute weekly check runs, ACH, and wire payments
• Maintain accurate AP records and ensure proper documentation for audits
• Monitor aging reports and address outstanding liabilities
• Assist with month-end close, including accruals and reconciliations
• Ensure compliance with company policies and relevant construction regulations

TEAM VERITAS

• Attend and participate in scheduled meetings.
• Support cross functional team initiatives.
• Serve as brand ambassador of Veritas; Create and develop excellent relationships with key contacts
• Participate in Veritas CARES community events when possible.
• Balance team and individual responsibilities; give and welcome feedback, contribute to building positive team spirit; put success of team above own interests.
• Willingness to perform any and all duties as assigned by leadership to support the team; respectful attitude and professional approach to leadership decisions.
• Participate in events and any other activities defined and required by leadership.
• Implementing daily the Core Values: Vision of ways to improve accounting processes and QuickBooks; Excellence by ensuring accuracy on all financial data; Respectful of clients, team members and leadership; Integrity by always being honest and fair in all areas; Teamwork by listening and hearing what others say and working together to find a solution that's best for all; Achieve with having a positive, can-do attitude and meeting/exceeding your goals; Serve by being a good steward and helping others in need.

REQUIRED SKILLS AND QUALIFICATIONS

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2+ years of accounts payable experience, preferably in construction or a related industry
• Strong knowledge of job costing, subcontractor billing, and construction compliance requirements
• Familiarity with lien waivers, W-9s, and 1099 reporting
• Proficient computer skills in Microsoft Office Suite (Word, Excel, Teams, Outlook), and with accounting software, QuickBooks preferred.
• High attention to detail and strong organizational skills
• Ability to prioritize and manage multiple deadlines in a fast-paced environment
• Strong communication and problem-solving skills
• Construction industry experience is highly preferred due to the complexity of subcontractor management, compliance requirements, and job costing structures
• Analytical and detail-oriented mindset
• Accountability and accuracy in financial processing
• Strong organizational and time management skills
• Ability to collaborate cross-functionally with project and finance teams
• Integrity and confidentiality in handling financial data
• Must be a self-starter with the ability to work independently, or as part of a team.
• Interpersonal/Communication Skills/Writing Skills - Ability to communicate effectively and tactfully (written and oral) with customers and stakeholders as well as fellow team members; is objective and open to other views; welcomes feedback.
• Professional approach with unquestionable integrity, credibility, and character; demonstrate high moral and ethical behavior.
• Continually required to sit, listen, talk and utilize hands and fingers with dexterity.
• Frequently required to stand, walk, and bend. Occasionally required to stoop or kneel.
• Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.