Administrative Assistant
Job Description
Job Description
Position Summary
We are seeking a highly organized and proactive Administrative Assistant to provide essential support to our team. This role is key in ensuring efficient office operations, managing communications, and assisting with day-to-day administrative tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling a wide range of responsibilities in a fast-paced environment.
Key Responsibilities
Serve as the first point of contact for phone calls, emails, and visitors.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare, format, and proofread documents, reports, and presentations.
Maintain and organize electronic and paper filing systems.
Handle incoming and outgoing mail and deliveries.
Track office supplies and place orders as needed.
Support bookkeeping, expense reports, and basic data entry tasks.
Assist with HR functions such as onboarding paperwork and scheduling interviews.
Collaborate with team members to improve administrative processes and efficiency.
Perform other related duties as assigned.
Qualifications
High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
Proven experience as an administrative assistant, office assistant, or similar role.
Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to handle confidential information with discretion.
Strong time-management and multitasking abilities.
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