Upper School Athletics Assistant

Founded in 1844, Wyoming Seminary is an independent coeducational preparatory school in Northeastern Pennsylvania. Sem, as it is affectionately called, holds a passion for learning, leading, and serving. Respect, integrity, and responsibility are core values. Through excellent academic, art, and athletic programs, students and teachers are part of a vibrant living and learning community.

Wyoming Seminary faculty and staff are campus leaders, role models, and important mentors for our students as well as one another. Faculty members have a passion for learning, leading, and serving, and are committed to participating fully in campus life. Along with teaching, faculty and staff connect with our community in afternoon extracurriculars, weekend and evening duties, and the advisory program.

Wyoming Seminary does not discriminate on the basis of color, sexual orientation, gender identity, religion, age, disability, national or ethnic origin in the administration of its educational policies, admission policies, scholarship and loan programs, or athletic or other school-administered programs. Wyoming Seminary strives to build a learning environment that reflects the multitude of cultures, religions, languages, backgrounds, identities, and perspectives of our world. As such, we encourage the hiring of faculty, staff, and administrators who represent diversity and connect with our mission, values, and vision.

Upper School Athletics Assistant

Wyoming Seminary College Preparatory School seeks an Assistant in the Athletic Department. The Athletics Assistant will be responsible for providing administrative support to the Athletic Department. The assistant will work in tandem with the Athletic Director and the Associate Athletic Director. This is a full-time position.
Applicants must be organized, collaborative, and hard-working individuals who enjoy working with others.

Responsibilities

• Administrative & Operational Support
• Work closely with the Athletic Director and Associate AD on daily operations; attend department meetings and act as a liaison for the Admissions, Academic, and Business offices.
• Assist in preparing departmental policies; manage PIAA eligibility lists, team rosters, and the Transfer Waiver Request process for new upperclassmen.
• Maintain records for coaching staff, including annual certifications and general compliance tracking.
• Track invoices and payments; manage the ordering of gear, uniforms, and equipment for all athletic teams.

Scheduling & Logistics

• Manage Schedule Star/Big Teams/Arbiter for all league, exhibition, and scrimmage information; communicate updates to coaches and school departments.
• Oversee the master athletic calendar, practice schedules, and facility usage requests.
• Secure bus transportation for all away games and communicate schedules to providers.
• Prepare official contracts for home games and provide on-site support to coaches for scheduled events.

Transportation & Fleet Management

• Manage the school van fleet, including keys, scheduling via the Help Desk, and coordinating maintenance/inspections with Facilities.

Communications & Media

• Coordinate with PR/Communications for social media updates and weekly email newsletters; update scores on MaxPreps and other reporting platforms.
• Serve as the primary contact for the NFHS Network, including scheduling home events across three venues and managing service tickets.
• Communicate early dismissal schedules for student-athletes to the Academic Office.

Equipment & Awards

• Manage the distribution, collection, and annual inventory of all equipment and uniforms.
• Track varsity/JV letterwinners and coordinate with vendors to produce athletic and graduation awards.

Qualifications

• Previous experience in a sports management or administrative role, preferably within a PIAA or high school setting.
• Exceptional written and verbal communication skills for interacting with coaches, parents, and school leadership.
• Ability to multitask in a fast-paced environment with high attention to detail regarding compliance and scheduling.
• A team-player mindset capable of working across multiple departments.
• Flexibility to work occasionally during evening or weekend athletic events as needed.

To apply for the position, please send your cover letter and resume to Tony Mozeleski, Athletic Director, Wyoming Seminary, 201 North Sprague Avenue, Kingston, PA 18704-3593 or [email protected]