Office Manager

West View United Methodist Church is seeking a dependable, organized, and detail-oriented Part-Time Office Manager to support the administrative and communication needs of our church community. This part-time role is central to the smooth day-to-day operation of the church office and serves as a key point of contact for members, visitors, and ministry leaders. Applicants need not be a member of the church and successful applicant is not required to attend church services or events.

Key Responsibilities

• Maintain regular office hours (Tuesday – Friday: 10:00 AM – 2:00 PM) to answer phones, greet visitors, and coordinate activities with the pastor, staff, and volunteers.
• Retrieve and distribute voicemail messages, emails, and mail in a timely manner.
• Communicate important information to the Pastor and church leaders as needed.
• Manage and update the church database and Google calendar.
• Coordinate facility use requests and communicate with appropriate church volunteers.
• Order and maintain office supplies.
• Prepare the weekly church bulletin electronically and print copies.
• Prepare and distribute the weekly newsletter via email and mail.
• Send church-wide email announcements as directed.
• Update the church website weekly with current information and events.
• Manage prayer requests and maintain accuracy in weekly publications.
• Update church sign (weekly).

Additional Responsibilities

• Track and manage seasonal orders (e.g., Easter flowers).
• Compile and distribute monthly Church Council meeting minutes.
• Assist the Pastor with annual Charge Conference preparation.
• Coordinate with ministry teams to support church programs and initiatives (e.g., ordering curriculum and supplies for Vacation Bible School, managing clearances for volunteers).
• Coordinate building maintenance needs with the Trustees.
• Assist with stocking the Little Free Pantry as requested.

Work Schedule

• Part-time: 16 hours per week
• Typical schedule (flexible but consistent week-to-week): Tuesday – Friday: 10:00 AM – 2:00 PM

Time Off & Attendance

• 16 hours of paid time off annually (vacation, personal, or sick time).
• Additional unpaid time off may be requested.
• Schedule changes must be communicated to the Pastor and SPRC Chair.
• Advance notice required for extended absences (except illness).

Qualifications

• General computer proficiency
• Experience with word processing and spreadsheets
• Strong organizational and communication skills
• Ability to manage multiple tasks and meet deadlines independently
• Experience updating websites preferred
• Familiarity with Apple/Macintosh systems preferred
• Familiarity with Google Suite preferred
• Previous administrative or office management experience (especially in a church or nonprofit setting) preferred

Questions can be sent to [email protected].

Pay: $18.00 per hour

Work Location: In person