Scanning specialist
Document Clerk
Job Description We are seeking a detail-oriented Document Scanning & Data Management Clerk to join our team. This role involves digitizing paper documents, organizing files, and ensuring accuracy and confidentiality in all document handling processes. Key Responsibilities- Document Scanning: Operate scanning equipment to digitize paper documents; ensure clarity and proper formatting.
- File Organization: Sort and categorize documents; maintain physical and electronic filing systems.
- Quality Control: Verify scanned documents against originals; correct errors and rescan as needed.
- Data Management: Upload files to databases or shared drives; label and index for quick retrieval.
- Confidentiality & Compliance: Handle sensitive information responsibly; adhere to data protection regulations.
- Other Duties: Assist with shredding or archiving old documents; support administrative tasks as needed.
- Document scanning and storage
- Data entry and filing
- Computer proficiency and scanner operation
- Strong organizational skills
- High school diploma or equivalent
- Basic computer skills and familiarity with scanning software
- Attention to detail and ability to maintain confidentiality
- Prior experience in document management or clerical work preferred
- Ability to lift and move boxes up to 25–30 lbs
- Prolonged periods of sitting and operating scanning equipment
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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