Corporate Administrative Assistant

EnerSys is a global leader in stored energy solutions for industrial applications. We have over thirty manufacturing and assembly plants worldwide servicing over 10,000 customers in more than 100 countries. Worldwide headquarters are located in Reading, PA, USA with regional headquarters in Europe and Asia. We complement our extensive line of Motive Power and Energy Systems with a full range of integrated services and systems. With sales and service locations throughout the world, and over 100 years of battery experience, EnerSys is the power/full solution for stored DC power products.

Job Purpose

The Corporate Administrative Assistant serves as the first point of contact for visitors and callers while supporting administrative and operational functions across corporate departments. This role combines front-desk responsibilities with broader administrative support, including office coordination, data management, and cross-functional project support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Essential Duties and Responsibilities

• Serve as the primary receptionist by answering and directing incoming calls via the main switchboard.
• Greet and assist visitors in a professional and welcoming manner; ensure a positive first impression of the organization.
• Support facility access, security procedures, and EHS protocols for visitors and employees.
• Manage incoming and outgoing mail, including sorting, distributing, scanning, and filing documents as appropriate.
• Monitor shared service ticketing systems and route inquiries to appropriate team members in a timely manner.
• Perform administrative support tasks, including document preparation, printing, badge creation, and general office coordination.
• Manage badge systems, visitor logs, or access systems
• Support shared inboxes or digital workflows (ticketing systems, forms, etc.)
• Provide administrative support to HR and other departments, including assistance with special projects, reporting, and data entry.
• Schedule meetings and coordinate conference room logistics
• Assist with company events, meetings, and employee engagement activities
• Maintain confidentiality when handling employee, business, and sensitive information.

Qualifications

• High school diploma or GED required; additional administrative training or coursework preferred.
• 2–4 years of experience in an administrative, receptionist, or office support role (corporate environment preferred).
• Strong verbal and written communication skills with the ability to interact effectively at all levels of the organization.
• Demonstrated ability to manage multiple priorities with strong organizational and time management skills.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); intermediate Excel skills preferred.
• Ability to work independently as well as collaboratively in a team environment.
• English: excellent verbal and written communication skills to effectively deal with all levels of personnel, customers, and visitors.

General Job Requirements

• This position will work in an office setting, expect minimal physical demands.

EnerSys provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We use artificial intelligence to screen, assess and select applicants for open positions, including for the purposes of reviewing and ranking application materials and scoring answers to application questions. Accordingly, decisions about your application and eligibility for employment with EnerSys may be made based exclusively on the automated processing of the personal information that you submit in your application materials.