Accounting Specialist
The Accounting Specialist is a key member of the finance team. This role ensures accurate financial records, timely processing of transactions, and assists the CFO with month-end close, financial reporting, and internal controls.
This is a hands-on, multifaceted position well suited for an individual who thrives in a dynamic environment and enjoys a broad range of accounting responsibilities. Key Responsibilities
Accounts Receivable (AR)
- Generate and distribute customer invoices and statements.
- Apply customer payments and reconcile AR aging.
- Monitor overdue accounts, perform collections, and maintain communication with customers.
- Resolve billing discrepancies and coordinate with internal departments (e.g., sales, production).
- Prepare weekly AR reports and cash-flow projections.
- Process vendor invoices, match POs, verify approvals, and maintain accurate records.
- Manage weekly check runs, ACH payments, and credit card transactions.
- Reconcile vendor statements and resolve discrepancies.
- Maintain W-9 forms and prepare year-end 1099 filings.
- Assist with cost allocation, expense coding, and AP aging maintenance.
- Prepare and process weekly/bi-weekly payroll for hourly and salaried employees.
- Review timecards, overtime, bonuses, garnishments, and deductions for accuracy.
- Maintain payroll records in compliance with federal, state, and local regulations.
- Reconcile payroll reports and assist with year-end W-2 processing.
- Coordinate with HR on onboarding/offboarding and benefits deductions.
- Assist with month-end and year-end close, including journal entries, accruals, and account reconciliations.
- Support the preparation of financial statements, budget tracking, and variance analysis.
- Maintain internal controls and support audits (internal/external).
- Assist in implementing process improvements, automation, and workflow efficiencies.
- Back up the Controller for select reporting and financial tasks.
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
- 3–7 years of experience across AR, AP, payroll, or general accounting.
- Strong understanding of GAAP accounting principles.
- Proficiency with accounting/ERP systems (e.g., Microsoft Great Plains, Ad Orbit, EPMS, etc.).
- Advanced Excel skills.
- High attention to detail and strong organizational skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and interpersonal abilities.
- Experience in a manufacturing or multi-step production environment is a bonus
- Familiarity with job costing, inventory accounting, and production workflows.
- Knowledge of payroll tax filings and sales tax filings
- Office-based position with standard business hours.
- Occasional extended hours during month-end/quarter-end.
- Ability to lift up to 20 lbs for file boxes or office supplies, as necessary.
- Health, dental, and vision benefits
- 401(k)
- Paid time off & holidays
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