Development Coordinator, Foundations and Government Support
- Provide support to the Director, Assistant Director, and Manager of Foundation and Government Support related to the day-to-day operations of their work.
- Updates and maintains F&G grant calendar tracking proposal and reporting deadlines, ensuring timely submission and flagging upcoming deliverables for the team.
- Assist in drafting, formatting, and submitting proposals, reports, and other grant-related materials, ensuring accuracy, consistency, and timely submission in collaboration with the Director and Assistant Director.
- Proactively collaborate with departments across the museum to gather necessary information, images, and budgets pertaining to unrestricted and restricted funding opportunities.
- Draft, submit, and distribute correspondence, including but not limited to acknowledgement letters.
- Initiate and manage F&G gift processing, including recording pledges and gifts received, utilizing Airtable and Raiser’s Edge.
- Support internal coordination by preparing agendas, taking notes, and tracking action items for team meetings.
- Ensure data accuracy and consistency across donor records, proposals, and reports by maintaining up-to-date files and documentation.
- Prepare presentation materials for funder meetings, internal briefings, and committee updates.
- Conduct prospect research and update relevant records as needed.
- Monitor F&G team expenses and submit expense reports.
- Track F&G funding pipeline including prospects, proposals, grants awarded, stewardship, and reports, maintaining and utilizing the Raiser’s Edge database, working with the Advancement Operations team to design and generate regular reports.
- Update, maintain, and submit F&G invitation lists for museum events.
- Maintain donor and program files.
- Complete other special projects, as needed.
- General office duties shared with all Development Assistants and Coordinators, including answering general phone line and collecting mail, assisting with large projects and mailings, etc.
- B.A. degree from an accredited college or university.
- Exceptional written and oral communication skills.
- Strong organizational skills, attention to detail, and the ability to be flexible and creative.
- Computer proficiency including Microsoft Word and Excel required.
- Knowledge of Raiser’s Edge desirable.
- Knowledge of visual arts and museums desirable
- The hourly rate for this position is $19.59.
- This position is [Full-Time, Non-Exempt, and 35 hours per week.
- This position is part of the AFSCME Local 397 bargaining unit.
- This position reports to Assistant Director, Foundation and Government Support
- This position is required to be performed fully onsite at Philadelphia Museum of Art locations.
- Physical requirements:
- Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
- Job-specific physical requirements
- Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
- Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
- Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
- Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
- Maintains confidentiality.
- Adheres to all museum protocols, procedures, rules, and policies.
- Discounted guest tickets for admission
- Discounts on gift memberships
- Special staff tours and presentations from our curatorial and conservation teams
- Discounts at the museum restaurant, museum cafés, and museum retail and online stores
- Medical, dental, and vision benefits
- Fully paid short-term disability insurance, long-term disability insurance, and life insurance
- Health savings or flexible spending account program
- Retirement savings program with museum match
- Paid vacation, personal days, sick days, and holidays
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