Payroll Coordinator

Job Title: Payroll Coordinator Job Description

We are seeking a dedicated Payroll Coordinator to manage high-volume payroll processing, including both regular and supplemental payrolls for salaried and hourly employees. The role involves handling various aspects of payroll, ensuring accurate and timely payment, and maintaining essential payroll records.

Responsibilities

• Coordinate the entry of automated time-keeping data into both automated HRMS and Payroll System for a weekly payroll.
• Run weekly payroll and monthly supplemental payrolls for incentives.
• Process manual checks and maintain deductions, direct deposits, and garnishment information in payroll systems.
• Enter new hire information into systems and file, process, and enter payroll change notices.
• Collaborate with various levels of management to collect necessary data for proper adjustments within the HRMS and payroll systems.

Essential Skills

• Proficiency in Microsoft Excel and Word, with the ability to create spreadsheets, filter, and sort data.
• Experience with payroll processing and automated time-keeping systems, such as WFM and HRMS like UKG Pro.
• Knowledge of multistate payroll and state and local tax deductions.
• Strong customer service skills, excellent mathematics skills, acute attention to detail, and organizational skills.
• Excellent time management skills with the ability to prioritize duties and work independently.

Additional Skills & Qualifications

• Previous experience working with California final checks would be helpful.
• Experience in handling multistate payroll is strongly preferred.

Work Environment

This position requires physical presence in the office, as remote work is not permitted. Payroll processing occurs on Mondays, so approved time off is limited. The team comprises three other Payroll Coordinators and two individuals managing the WFM system. The work environment is team-oriented, with opportunities for learning and growth, supported by a friendly and family-owned culture.

Job Type & Location

This is a Contract to Hire position based out of West Chester, PA.

Pay And Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in West Chester,PA. Application Deadline This position is anticipated to close on Feb 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.