Executive Assistant I
Purpose:
The Executive Assistant I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Responsibilities:
- Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
- Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
- Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
- Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
- Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
- Processes incoming and outgoing mail.
- Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
- Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.
- Arranges travel schedule and reservations for executive management as needed.
- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
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