Operations and Administration Manager (US-Based Remote)
SEEDS is a mission-driven nonprofit organization focused on defining standards and promoting ethical practices for egg donation and surrogacy programs. SEEDS provides a voluntary, industry-led framework of standards, education, and accountability that helps protect intended parents, surrogates, and donors while elevating professionalism and best practices across agencies and allied providers. About the Role
SEEDS is seeking a thoughtful, organized, and relationship-centered operations leader to help strengthen the organization during an important period of transition and growth. The Operations and Administration Manager will oversee day-to-day operations and build the structure, systems, and follow-through needed to support SEEDS’ continued growth. This person will serve as a key operational partner to the Officer Team, helping turn priorities into action, improve coordination across committees and volunteers, and create sustainable processes that keep the organization running smoothly. The ideal candidate is highly self-directed, comfortable taking direction, calm in a dynamic environment, and skilled at building relationships, representing the organization professionally, and earning trust over time. What You Will Do Lead day-to-day operations
- Oversee core administrative and operational workflows to ensure strong execution and follow-through
- Build and improve systems, processes, and documentation that support consistency, efficiency, and scalability
- Maintain operational continuity across leadership transitions, committee changes, and evolving organizational priorities
- Assist with budgeting, reporting, reimbursements, and spending workflows in partnership with financial leadership
- Serve as a central point of contact for internal and external inquiries, directing items to the appropriate leaders or groups
- Keep priorities, timelines, and action items moving across teams, committees, and leadership
- Prepare clear written and verbal operational updates, summaries, and recommendations for the Officer Team on progress, committee activity, risks, and upcoming priorities
- Maintain records, trackers, and shared systems that improve visibility and accountability across the organization
- Work closely with the Office Administrator, Volunteer Coordinator, Treasurers, committee leaders, and Officer Team to support aligned execution.
- Support volunteer engagement and coordination through strong communication, scheduling, and workflow tools
- Represent SEEDS professionally at conferences, events, and other external functions as needed
- Build strong relationships with stakeholders, partners, and the broader community
- Operate effectively within a board-governed environment, maintaining appropriate boundaries between governance and operations
- Handle sensitive information with professionalism, discretion, and integrity
- 5+ years of experience in nonprofit operations, association management, organizational administration, program operations, or a similar role
- Experience building structure, improving workflows, and creating scalable systems in organizations navigating growth, change, or transition
- Ability to work independently while also taking direction and adapting to evolving priorities
- Strong communication and relationship-building skills, with the ability to work effectively across leadership, boards, committees, volunteers, and other stakeholders
- Strong organizational skills and attention to detail across multiple projects, deadlines, and competing priorities
- Comfort supporting budgeting, reimbursements, invoice tracking, and reporting workflows
- Sound judgment and discretion in handling sensitive information and navigating complex stakeholder dynamics
- Confidence representing our organization externally and building trusted relationships within the broader community
- Experience in this field or a closely related nonprofit or membership-based organization
- Experience working with boards, committees, or volunteer-led teams
- Experience representing an organization externally through conferences, events, or partnerships
- Familiarity with nonprofit budgeting, reporting, and administrative operations
- Experience improving processes, systems, and organizational coordination
Recommended Jobs
Server
The Dandelion , affiliated with STARR Restaurants , is a sophisticated homage to the British pub serving updated seasonal takes on U.K. cuisine. Just steps from Philadelphia’s bustling Rittenhous…
Gastroenterologist - Carlisle, Pennsylvania
Gastroenterologist – Outpatient Partnership Opportunity | Carlisle, Pennsylvania A well-established gastroenterology practice in central Pennsylvania is seeking a Board Certified/Board Eligible G…
Mortgage Account Executive - Mechanicsburg, PA
Mortgage Account Executive - Mechanicsburg, PA Department: Pennsylvania Location: Mechanicsburg, PA At Guidance Residential, we help families achieve homeownership while staying true to t…
Cashier
Are you a people-person who enjoys staying busy, helping others, and working in a fast-paced environment? Rebel Convenience Stores is looking for friendly and reliable Customer Service Associates to …
Vehicle Inspector Contractor
Hiring a 1099 Independent Contractor Immediately! Flexible work environment. Set your own hours, work with minimal guidance, be your own boss! OPENLANE is searching for an Independent Contractor…
Hostess - Host
Job Description Job Description Chocolate Avenue Grill in Hershey, PA is now hiring a Hostess - Host for full-time or part-time positions! If you're someone who enjoys creating warm welcom…
Scheduler - 2610001733
Energy Transfer , recognized by Forbes as one of America's best large employers , is dedicated to responsibly and safely delivering America's energy . We are driven to inspire our employees to c…
Aseptic Operator I/II
Job Description Job Description Aseptic Operator I/II About Penn Life Sciences Penn Life Sciences (PLS) is a rapidly growing pharmaceutical manufacturer dedicated to producing high-qualit…
Travel Nurse RN - Cardiac Catheterization Lab - $3,246 per week in Lebanon, PA
Registered Nurse (RN) | Cardiac Catheterization Lab Location: Lebanon, PA Agency: Lancesoft Inc Pay: $3,246 per week Shift Information: Days - 4 days x 10 hours Contract Durati…