Accounts Payable Specialist

Job Description

Job Description

We are a fast-pace, growing manufacturing company in the Lehigh Valley looking for an experienced Accounts Payable Specialist to support our business operations. Candidates must have accounting and accounts payable experience. Experience in a high volume, fast paced environment is preferred. Successful candidates will also be tech savvy and have strong analytical skills. This position offers full time hours of 40+. We offer competitive compensation and benefit package.

THE ROLE

The Accounts Payable Specialist will support the accounting department with a wide variety of functions focused mainly on Accounts Payable and the timely and accurate processing of vendor invoices. The individual we are looking for is a self-motivated, detailed orientated person who possesses qualities such as problem solving and innovative thinking.

RESPONSIBILITIES

• Manage high volume Accounts Payable transactions
• Apply 3-way match between invoices, purchase orders, and receipts
• Investigating and communicating with purchasing and receiving departments on price and/or quantity discrepancies on invoice
• Review open received PO lines regularly
• Obtain approval and manage processing of non-PO invoices
• Receive incoming vendor mail and sort/process accordingly
• Organize invoices to be paid on time and accurately
• Support weekly payment process, including but not limited to:
  • Cutting checks
  • Attaching supporting documents
  • Preparing checks for mail
  • Filing paid invoices
  • Managing online/autopay invoices
• Respond to vendor inquiries as necessary in a professional manner
• Prepare vendor credit applications
• Conduct vendor phone calls to verify vendor banking information
• Annual 1099 filings and maintenance of complete and accurate vendor information for 1099 reporting requirements
• Other projects and responsibilities may be added at the company’s discretion

KNOWLEDGE REQUIREMENTS:

Thorough knowledge of general accounting concepts and the accounts payable process.

• Must be proficient in MS Word and Excel
• JobBOSS experience preferred but not required
• Exceptional problem-solving abilities and good organization skills
• Professional appearance
• Strong communication skills both written and verbal
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organize, multitask, prioritize, and work efficiently under pressure
• Understanding of accounting processes, procedures, and internal controls
• Strong research and analysis skills
• Ability to adapt quickly and learn new tasks independently

EDUCATION :

• Education – Bachelor’s degree or equivalent plus 5 years of accounting experience

EXPERIENCE :

• Minimum of 5 years of accounting experience.
• The position will be based full-time in our Bethlehem, PA or Houston, TX facilities
• Travel time is expected to be 0 - 5%
• This is a full-time position, with a minimum expectation of 40+ hours per week. Additional hours, including evenings or weekends, may be required based on business needs
• This position may be required to participate in the company random or customer specific drug test
• Must pass a background check
• Special Information (Travel required, physical requirements, background checks, valid license, on-call schedules, weekend rotations, lifting up to 30 lbs, etc.)

WORK ENVIRONMENT:

Office Environment on a regular basis. While performing the duties of this position, the employee may enter a shop environment and will be exposed to moving mechanical parts. While the work area may be described as generally clean, safe, and "not loud", there will be machining operations that generate moderate noise and metal particles.