Administrative Assistant

Are you a proactive, organized professional who loves keeping things running smoothly? We are seeking a Workplace Operations Specialist -Admin Assistant to join our team in Philadelphia. In this role, you will play a vital part in creating and maintaining a productive, engaging, and well-functioning workplace environment. Working closely with the Director of Workplace Experience & Operations, you will assist with day-to-day operations, space management, vendor coordination, and ensuring a top-tier experience for all employees and visitors. Please reach out to [email protected] with your resume if you are interested.

salary: $24 - $25 per hour
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Responsibilities

• Daily Operations: Manage office supplies inventory, coordinate building maintenance/repairs, handle mail distribution, and maintain organized common areas. Support onboarding/offboarding processes for workplace access.

• Space Management: Assist with space planning, office moves, seating assignments, and workstation setups.

• Vendor Coordination: Act as a point of contact for cleaning, maintenance, and catering vendors; track performance and assist with procurement.

• Tech & AV Support: Provide basic troubleshooting and escalation for office equipment (printers/copiers) and IT support. Handle basic audio-visual (AV) setup and troubleshooting for meetings and events.

• Workplace Culture: Assist in planning and executing employee events, maintain a welcoming reception area, and gather employee feedback.

• Safety & Security: Monitor building access, report hazards, and assist with emergency preparedness protocols.

• Admin & Projects: Maintain operational records, prepare metric reports, and support special workplace improvement projects.

Skills

• Administrative Duties
• Organization
• Multi-tasking
• Answering Phones
• Maintaining Calendars
• Scheduling Appointments
• Sorting Mail

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.