Accounts Payable Clerk / Bookkeeper

Job Title: Accounts Payable Clerk / Bookkeeper
Department: Accounting / Finance
Reports To: Controller

Position Overview:

We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk / Bookkeeper to join our growing construction team. This full-time role is responsible for maintaining accurate financial records, managing vendor relationships, and supporting day-to-day accounting operations. The ideal candidate will have experience in construction accounting and be proficient in QuickBooks, Knowify, and Vista by Viewpoint.

Key Responsibilities:

• Process and code vendor invoices, ensuring accuracy and proper job cost allocation


• Maintain up-to-date and accurate records of all payables using QuickBooks, Knowify, and Vista by Viewpoint


• Reconcile vendor statements and resolve invoice discrepancies in a timely manner


• Prepare and process weekly check runs and ACH payments


• Track and manage lien waivers, subcontractor payments, and compliance documents


• Maintain subcontractor records, including W-9s, COIs, and executed agreements


• Assist with payroll entry and job costing reports as needed


• Record daily financial transactions and manage job progress billing


• Perform monthly bank and credit card reconciliations


• Support the month-end close process and assist in preparing internal financial reports


• Maintain organized digital and physical files for financial and project-related documentation


• Collaborate with project managers to ensure accurate job tracking, purchase orders, and cost control


• Assist with general administrative support for the accounting and project management teams

Qualifications:

• 2+ years of experience in accounts payable and bookkeeping


• Experience in construction accounting is strongly preferred


• Proficiency in QuickBooks, Knowify, and Vista by Viewpoint is required


• Strong understanding of accounting principles and job cost tracking


• Excellent attention to detail and organization


• Ability to manage multiple priorities and meet deadlines independently


• Proficient in Microsoft Excel and other Office applications


• Strong written and verbal communication skills