Office Manager

Our client is a premier utility company specializing in rapid response and storm chasing to utility companies and contractors in need of a quick reaction force to repair power outages when they need it most. With a commitment to excellence and innovation, we provide reliable and efficient solutions to help our clients restore power quickly and effectively during emergencies and adverse weather conditions while ensuring operational efficiency and financial sustainability. Our customers are our communities, and when they need us, we are there.

Responsibilities:

• Payroll Processing
• Process weekly payroll for hourly steelworkers and foremen (based on timecards).
• Process bi-weekly payroll for salaried employees.
• Track hours, overtime, deductions, and payroll taxes.
• Ensure compliance with labor laws and tax regulations.
• Financial Tracking & Reporting
• Assist in tracking job costs, budgets, and expenses.
• Maintain accurate records for audits and end-of-year reporting.
• Meet with the President weekly to review cash flow, AP strategy, and AR follow-ups.
• Assist with financial audits and compliance reporting.
• Financial Reporting & Cash Flow Management
• Maintain and update Cash Flow Management models.
• Prepare and update AR and AP reports.
• Track and report KPI metrics for Sales, Operations, and Project Management.
• Provide the President with monthly financial reports, including the Income Statement and Balance Sheet.
• Update the Labor Burden, Overhead Absorption and Breakeven models monthly, adjusting for staffing, indirect/direct cost and revenue changes.
• Work with the Estimating Manager and/or President to verify and update pricing in the estimating tool.
• Estimating & Project Management Support
• Liaise with the Project Management Manager on invoicing at the end of each project phase.
• Ensure accurate job cost data is updated in Project Management software and/or QuickBooks Online.
• Work with the Estimating Manager and/or President to align labor burden and overhead absorption data with estimating and job costing.
• Employee Onboarding & Offboarding
• Handle new hire paperwork (tax forms, direct deposit, benefits setup).
• Maintain employee records (certifications, work authorizations, compliance documents).
• Process termination paperwork and ensure compliance with company policies.
• Employee Benefits & Insurance Management
• Administer and manage the 401(k) plan, including employee enrollments, contribution changes, and compliance reporting.
• Oversee company-provided health insurance, handling employee enrollments, changes, and coordination with the insurance provider.
• Work with the insurance company to provide workers’ compensation documentation, ensure claims are processed, and submit premium payments.
• Workforce Management
• Track workers’ compensation claims and safety compliance.
• Maintain and update qualifications and certification records for labor staff related to equipment operation.
• Assist the Field Operations Manager with coordinating staff training programs and tracking training completion.
• Ensure all labor personnel have completed necessary training and certifications before operating equipment or engaging in specific tasks.
• Coordinate hiring needs with management, including subcontractor engagement.

$90,000 - $100,000 a year

Join our team and play a key role in supporting our mission to provide reliable and effective rapid response and restoration services to utility companies. If you are a strategic thinker with a passion for fleet management and emergency preparedness, we invite you to apply for the position of Fleet Manager. Take the next step in your career and contribute to our commitment to excellence and innovation. Apply now!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.