Catholic Assistant Assistant-Vicar General and Clergy Office

Job Description

Job Description

Catholic Administrative Assistant-Vicar General and Clergy Office

Career Concepts is seeking a Catholic Administrative Assistant to support the Vicar General and Clergy Office within a well-established, faith-based organization in Erie. This position serves as a key administrative partner, responsible for managing complex calendars, coordinating high-level events, maintaining sensitive records, and preparing official correspondence. Success in this role requires discretion, initiative, and the ability to prioritize competing demands while maintaining professionalism in a mission-driven environment.

Responsibilities

• Provide high-level, confidential administrative support to executive leadership and clergy office

• Manage complex calendars, schedule meetings, and coordinate internal and external communications

• Coordinate clergy retreats, gatherings, Emmaus events, and other organizational functions, including logistics, materials, and communication

• Prepare formal appointment letters, decrees, official correspondence, and related documentation

• Maintain and update clergy personnel records and databases with accuracy and confidentiality

• Generate reports and assist with data tracking and record management

• Support website content updates and manage email distribution lists

• Organize and maintain filing systems (electronic and paper)

• Serve as a professional liaison to clergy, parish staff, diocesan offices, and visitors

• Assist with special projects and general office operations as assigned

• Ensure strict confidentiality and secure handling of sensitive information

Qualifications and Skills

• Practicing Catholic in good standing required

• Associate degree required; bachelor’s degree preferred

• Minimum of 5 years of administrative experience required (event planning experience strongly preferred)

• Strong written and verbal communication skills

• Advanced proofreading and document formatting abilities

• Highly organized with the ability to manage multiple deadlines

• Demonstrated discretion in handling confidential information

• Experience with Ministry Platform or similar database systems preferred

• Proficiency in Microsoft Office Suite

• Ability to occasionally lift up to 25 lbs.

Benefits/Compensation

• Full Time

• First shift

• $17+/hr based on experience

• Temp to hire position

• Weekly pay while employed through Career Concepts

• Benefits available while employed through Career Concepts

Location

• Erie, PA 16504

About Career Concepts Staffing Services, Inc.

Career Concepts is the leading locally owned staffing company in Western Pennsylvania and New York, dedicated to connecting top-tier talent with exceptional opportunities. With a commitment to excellence, innovation, and ongoing growth, we pride ourselves on delivering unparalleled services to our clients and candidates.

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