HR Coordinator

Job Description

Job Description

Description:

About the Company:

Moove NA is a pioneer and national leader in lubricant distribution, delivering high-performance solutions across industrial, commercial, and passenger vehicle markets. With a comprehensive portfolio that includes premium brands like ExxonMobil and proprietary lines such as Medallion-Plus, DynaPlex21C, and Eco-Ultra, Moove NA is committed to quality, reliability, and innovation.

As a proud subsidiary of the Cosan/Moove Group, Moove NA is at the forefront of transforming the lubrication delivery industry. Backed by a global network of over 55,000 employees, we support businesses driving energy transition, streamline operations through integrated logistics, and pioneer new opportunities in sustainable innovation. Together, we move industries forward—toward a smarter, cleaner, and more sustainable future.

Our corporate culture is derived from our Moove Attitudes:

We're in This Together; Open Mind; Real Talk; Always Safe; Think Big, Act Simply

SUMMARY :

Provides administrative support for the Human Resources department and management. A high degree of confidentiality, professionalism, and tact are a required traits for this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. The Company reserves the right to add to, delete, change or modify the essential duties and responsibilities at any time. All work is to be completed with minimum supervision and in accordance with Company standards. Other duties may be assigned.

• Take responsibility for recruiting and interviewing for the organization;
• Conduct new employee orientations to introduce the organizations history, goals, and benefits/offers/provisions/compensation ;
• Process pre-employment background checks and new hire files
• Partner with HR Manager to implement recruitment initiatives, social media marketing, succession and workforce planning, Total Rewards enrichment programs, and employee engagement.
• Write and post job description on career websites, newspapers, and university boards;
• Attend job fairs and career events;
• Source candidates by using databases and social media;
• Use recruiting tools and assessments to assess candidates’ skills;
• Support HR Manager with the development and delivery of employee development, leadership development, E-Learning, onboarding programs and general learning activities.
• Support HR team in coordinating mandatory learning assignments, tracking division learning and professional development metrics.
• Responsible for HR administrative tasks (termination files, mail, I-9 system management, etc.).
• Work on special projects and assist with all other areas of the HR department.

COMPETENCY:

To perform the job successfully, an individual should demonstrate the following competencies:

• Attention to detail
• Modern accounting and office practices and procedures including equipment and software utilization.
• Information technology management.
• Analyze, interpret, summarize, and report research findings in written and verbal methods to management.
• Produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
• Comprehend and make inferences from written material in the English language.
• Excellent oral communication skills with customers, co-workers, vendors, executive management members in face-to-face one-on-one settings, in group settings, or via telephone.
• Monitor or observe data to determine process issues or problems.
• Work cooperatively for the betterment of the organization with all fellow employees.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be fluent in written and oral use of the English language.
• Must possess highly advanced PC skills including training and knowledge of various software packages. Ability to read, analyze, and interpret general business records and reports. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, vendors, or the general public.

EDUCATION/EXPERIENCE:

High School diploma or GED required plus a minimum of three (3) years on the job experience in a path of progression of duties, responsibilities, and administration. Associate’s Degree preferred from an accredited college or university.

LANGUAGE ABILITY:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATH ABILITY:

Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPUTER SKILLS:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, PowerPoint, and other report writing and project planning software. Experience working with ADP Payroll software system is essential.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and sit.

EOE