Office Assistant

Job Title: Office AssistantJob Description

The Office Assistant will serve as the first point of contact for incoming calls and visitors to the facility, representing the company with the utmost level of customer service and professionalism.

Responsibilities

• Answer incoming calls and transfer them to the appropriate contact or department.

• Greet visitors at the front door and assist them with their visit.

• Enter new customer orders in NetSuite.

• Monitor office supplies and place orders as needed.

• Maintain the office calendar by scheduling meetings and appointments.

• Train on assisting with invoices and customer contact for past due payments.

• Work directly with the CFO to assist with administrative tasks.

Essential Skills

• Proficiency in Microsoft Office.

• 1+ year of administrative or office experience.

Additional Skills & Qualifications

• Preferably have experience from a smaller company.

• ERP experience is a plus, with a preference for NetSuite.

• Desire to investigate and understand system processes.

• Possess a continuous improvement mindset.

• Ability to work well individually or as part of a team.

• Clear verbal and written communication skills.

Work Environment

The position is located at the front desk in a smaller company with a family-feel atmosphere. The work environment encourages flexibility and a willingness to assist wherever needed, beyond the job description. The work hours are Monday through Friday, from 8:00 am to 4:30 pm. The dress code is business casual, with jeans permitted.

Job Type & Location

This is a Contract to Hire position based out of Emigsville, PA.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Emigsville,PA.

Application Deadline

This position is anticipated to close on Nov 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.