Executive Administrative Assistant

job summary:
Executive / Administrative Assistant Position Type: 6-Month Contract-to-Hire

Work Model: Hybrid (Malvern, PA)

Pay Rate: $33.00 - $35.00 / hour

Core Responsibilities

• Meeting & Event Coordination: Schedules meetings, coordinates locations, notifies participants, and tracks attendance. Orders catering and refreshments as requested.
• Travel & Expense Management: Makes travel arrangements and submits expense reports in an accurate and timely manner.
• Office & Logistics Support: Supports crew movement within the department through Planon. Orders and maintains inventory for department office supplies as needed.
• Administrative Operations: Maintains the department calendar. Types and prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
• Special Projects: Participates in special projects and performs other administrative duties as assigned.
• Professional Representation: Effectively represents Personal Investor Technology (PITech) and its leaders efficiently with a consistently high level of professionalism.

Qualifications

• Experience: Minimum of two years of administrative or secretarial experience, preferably in a medium-to-large-size corporate setting.
• Education: High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams) for scheduling, document creation, and communication.
• Key Competencies:
  • Excellent written and verbal communication skills with a polished, professional presence.
  • Demonstrated ability to plan travel and manage expense reporting effectively.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected]. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.

location: PJ,
job type: Permanent
salary: 33 - 35 USD per hour

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.