Human Resources & Executive Assistant to the COO

Job Description

Job Description

Coldwell Banker Hearthside is seeking a dynamic and highly organized professional to join our team as a Human Resources & Executive Assistant to the COO . This hybrid role will provide the opportunity to support key HR functions while also working closely with our Chief Operating Officer to drive operational efficiency and support high-level decision-making. If you are someone with strong organizational skills, a proactive attitude, and a passion for both human resources and executive support, we want to hear from you!

Key Responsibilities:

Human Resources Support:

• Recruitment & Onboarding: Manage the full-cycle recruitment process, including posting job openings, screening candidates, conducting interviews, and facilitating onboarding for new employees.
• Employee Relations: Serve as a point of contact for employee inquiries, providing guidance on company policies, benefits, and workplace issues.
• HR Administration: Maintain accurate employee records, process payroll, track attendance, and manage benefits administration.
• Compliance & Policies: Ensure HR practices comply with all relevant laws and regulations, and help draft, update, and implement company policies and procedures.
• Training & Development: Assist in organizing employee training sessions, professional development opportunities, and performance reviews.
• Employee Engagement: Foster a positive work environment through regular communication, team-building activities, and employee recognition initiatives.

Executive Assistance to the COO:

• Calendar Management: Manage and prioritize the COO's schedule, ensuring all appointments, meetings, and travel arrangements are organized and executed efficiently.
• Meeting Preparation & Support: Prepare agendas, take minutes, and follow up on action items for executive meetings.
• Project Coordination: Assist the COO with various operational projects, tracking progress and ensuring deadlines are met.
• Communication & Liaison: Act as a liaison between the COO and other departments, executives, and external partners to ensure smooth communication and operational alignment.
• Document Management: Assist with the preparation and editing of presentations, reports, and other key documents for the COO.

Qualifications:

• Proven experience in Human Resources, executive support, or a similar administrative role
• Strong understanding of HR principles, employment laws, and best practices
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Exceptional verbal and written communication skills
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving skills and attention to detail
• Positive, proactive attitude with the ability to work independently and as part of a team
• A degree in Human Resources, Business Administration, or related field is preferred, but not required

Additional Information:

• This is a full-time salaried position
• Competitive compensation and benefits package offered

Please Note:

This is an in-office position based in one of our local real estate offices. Remote work is not available.

If you are ready to make an impact in a fast-paced environment while contributing to both the HR and operational needs of a growing company, apply today!