Payroll Administrator

Job Number: 202600174

BASIC PURPOSE

*This position has been approved for a flexible work option arrangement. Flexible work options can be ended at any time by the College, Cabinet, and/or supervisors based on employee performance and/or as institutional needs change.

**A credit history check is required before starting on the first day.

Review of applications will take place after Sunday, May 17th.

Reporting to the Senior Accountant, Disbursement Management, the Payroll Administrator is responsible for the processing of payroll for all payroll cycles. The Payroll Administrator is accountable for the calculation of payroll liabilities as well as the applicable Federal, State, and Local Tax filings and reports. This position will perform complex payroll account analysis requiring advanced knowledge of internal policies and external regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES
* Prepare Full-time, Part-time, Adjunct, and Overload payrolls. Including the preparation of the required worksheets and the supporting documentation for payroll taxes and employee deductions for review and payment of the period, month, quarter, and year. Provide analysis of payroll data after each calculation, research any discrepancies or issues.
* Calculate and monitor faculty deferred payroll, maintain accrual records for true up and audit purposes.
* Prepare and process the Forms W-2.
* Assists in planning monthly, quarterly, and annual close processes to allow adequate review by manager so all deadlines are met. Process quarterly, fiscal and calendar year close in college's software system.
* Create stipend worksheet for additional hours and HR memos. Contact initiator for additional information as needed to confirm memo accuracy. Collaborate with HR and Manager for any anomalies.
* Assist and analyze assignment contract data prior to conversion process. Work with Academic Affairs to ensure accuracy of stipend payments and make necessary adjustments.
* Compile and organize information on employee tax changes for entry into system, LST exemptions, w-4's, etc. Run reports for comparative analysis and collaborate with Manager for resolution.
* Provide customer service to college employees in responding to both written and verbal inquires for the purpose of providing information and direction.
* Back-up to Senior Accountant, Disbursement Manager for all payroll functions and represent the Senior Accountant at meetings. Collaborate with Human Resources to resolve payroll processing concerns. Collaborate with IT for processing concerns and software testing.
* Performs other duties as assigned.

ESSENTIAL KNOWLEDGE AND SKILLS

1. Education/Training/Work Experience:
   • Associate degree (or credit equivalent) is required; Bachelor's degree in Accounting, Business, Finance or related area is highly preferred.
   • At least two years of relevant payroll experience is highly preferred.
   • Proficiency in MS Office; advanced Excel skills required.
   • Excellent communication, both written and oral required
   • Experience in College or University environment highly preferred.
2. Specialized Knowledge & Skills:
   • Specialized training in specific software or process may be required
   • Customer service skills required
   • Analytical and problem-solving skills required
   • Ability to take initiative and work with minimal supervision required
3. Additional Information Required:

• Attention to detail
• Ability to work with departmental leadership
• Ability to maintain confidentiality
• Ability to prioritize workload and multi-task
• Ability to use considerable discretion/judgment and self-directed decision-making
• Ability to work within a team-oriented setting
• Ability to work with other departments to look at processes and make changes
• Ability to work with others to find solutions to problems

Montgomery County Community College is committed to assuring equal opportunity to all persons and does not discriminate on the basis of race, color, religion, religious creed, sex, ancestry, national origin, age, affectional or sexual orientation, genetic information, gender identity, gender presentation, veteran's status, marital status or disability in its educational programs, activities, or employment practices as required by Title IX of the Educational Amendment of 1972, section 504 of the Rehabilitation Act of 1973, and other applicable statutes.
Inquiries concerning Title IX relating to equal opportunity on the basis of sex should be referred to: Title IX Coordinator, Mikiba W. Morehead, Ed.D., TNG, LLC, at [email protected] .
All other equal opportunity inquiries, including those based upon disability, should be referred to: The Director of Equity, Diversity & Belonging, at [email protected] or 215-619-7383.