Administrative and Program Assistant

About the Humanity Gifts Registry:

The Humanity Gifts Registry is a non-profit agency of the Commonwealth of Pennsylvania, primarily concerned with the receipt and distribution of bodies donated to all medical and dental schools in the state for teaching purposes. The Registry, formerly called the Anatomical Board, has been in existence since 1883. Our office is located in Center City, Philadelphia. For more information, please visit

About the Role:

The Humanity Gifts Registry is seeking a full-time Administrative and Program Assistant to provide essential administrative and program support and to coordinate donor intake activities. In this role, you will serve as a primary point of contact for external callers, support donor and family communications, maintain accurate records, and assist with day-to-day operations.

This position is ideal for someone who is highly organized, detail-oriented, comfortable communicating with the public by phone and email, and motivated by meaningful, mission-driven work.

Responsibilities

● Serve as the primary point of contact for incoming external phone calls, providing accurate routing and informative responses

● Coordinate donor intakes, including collection, organization, and management of related documentation

● Communicate professionally with donors, donor families, and associated businesses via phone and email

● Provide administrative support to the organization, including scheduling meetings and handling mail

● Assist with event planning and execution.

● Maintain and update donor databases.

● Digitize paper records

● Other administrative and program support duties as assigned

Qualifications

● Demonstrated administrative experience in a professional setting; two or more years preferred

● Experience interacting professionally with the public via phone, including call triage and routing, two or more years preferred

● Ability to communicate professionally and compassionately with diverse populations

● Funerary or medical background and/or knowledge preferred

● Detail-oriented with excellent organizational skills.

● Self-motivated with the ability to adapt to changing priorities

● Able to work independently and collaboratively.

● Proficient in Microsoft Suite, including Word, Excel, and Outlook.

● Proficient in Adobe Acrobat.

Application Instructions:

Please send your cover letter, resume, and salary requirements to [email protected]

Job Type: Full-time

Pay : $40,000.00 - $45,000.00 per year

Schedule : 7 hour shift, 8AM-3PM, Monday to Friday

Benefits:

● Health, Dental, & Vision insurance – 100% paid by employer for employee

● Paid time off: Vacation, Sick Time, and 9 holidays per year

● Retirement plan – 10% of base salary, no match needed

● Tuition reimbursement

Ability to Commute:

Philadelphia, PA 19107 (Required)

Work Location: In person, Hybrid available after training period

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person