Administrative Assistant

Job Description

Job Description

Federation Housing, not-for-profit Real Estate Property Management and Development Company is seeking an Administrative Assistant for a Section 8/LIHTC senior apartment building in Northeast Philadelphia.

Qualifications:

Experience with OneSite and MS Office.

Must be organized, detail oriented and have strong problem solving skills.
Must have excellent communication skills and the ability to relate well to the elderly.

Must have excellent customer service skills.

Reports to: Property Manager

Responsibilities:

• Maintains files on all residents. Maintains complete confidentiality of tenant records, rents, financial and personal data.
• Records maintenance requests from tenants and maintains unit records. Verifies with Building Superintendent that all maintenance requests are completed each day. Notifies manager of any outstanding requests and problems.
• Maintains Residents Association calendar (use of rooms, facilities). Has knowledge of the room arrangements (“set-ups”) for resident activities.
• Receives rent checks from tenants, posts payments, prepares bank deposits and forwards copies of it to Bookkeeping Department. Advises Manager of outstanding rents due.
• Maintains office filing system.
• Responds to telephone inquiries.
• Arranges interviews with residents for recertification; for manager, and prepares all the necessary paperwork
• Assists Manager with HUD tenant re-certification; completion of HUD forms and use of Computer Software program.
• Types letters, memos, etc. (for Manager and Social Service staff).
• Updates computer with pertinent information on residents.

Physical requirements:

• Sedentary work involves sitting most of the time.
• Walking and standing are required occasionally.
• Must be able to express or exchange and hear ideas by means of the spoken word.
• Must have ability to occasionally lift, carry, push, pull or otherwise move objects exerting up to 10 pounds of force.
• Must have visual ability for reading, preparing data, documents and figures and for viewing a computer terminal.

Compensation:

Competitive salary commensurate with abilities and experience. Benefits include employer paid healthcare, 401(k) retirement plan.

Requirements:

Pre-employment criminal background check and drug test is required.

Federation Housing is an Equal Opportunity Employer.

The mission of Federation Housing (FH) is to provide much-needed affordable housing communities and services that empower low-and-moderate-income seniors to live independently and with an enhanced quality of life. Federation Housing is a local not-for profit real estate management and development company with properties in Northeast Philadelphia, Bucks and Montgomery Counties.

Company Description

The mission of Federation Housing (FH) is to provide much-needed affordable housing communities and services that empower low-and-moderate-income seniors to live independently and with an enhanced quality of life. Federation Housing is a local not-for profit real estate management and development company with properties in Northeast Philadelphia, Bucks and Montgomery Counties.