Project Procurement Manager

Alphanumeric is hiring a PROJECT PROCUREMENT MANAGER to work in Marietta, PA with our client of 20 years committed to improving lives through medical and pharmaceutical advancements.

Pay Range: $100 - $113

Key Responsibilities:

• Build and maintain collaborative and strategic relationships with internal and external key stakeholders.
• Champion the project safety culture, behaviours, and engagement activities.
• Engage with internal and external legal on project related matters.
• Understand the strategy for the selection of the contract forms utilised on a project.
• Assist the selected Design-Builder company, to define strategy on how to award the project`s subcontractors` packages.
• Follow and Assist Procurement Lead review the Design-Builder `s company procurement activities (precontract and post contract) and their alignment to company policies, values, and expectations.
• Represent the company in the commercial discussions with the trade contractor vendors during sourcing phase & take leadership if Design-Builder is not leading these commercial discussions appropriately the discussion to achieve best quality offer presented to the company.
• Assist and challenge if required the Design-Builder company during their sourcing process up to contract award.
• Assist Procurement Lead in contractual routing where necessary (collect the approvals and obtain contract signature of the site signing authority) as per company policies.
• Assist Procurement Lead sourcing activities upon selected packages where the company is directly purchasing goods/services, driving value through means of consolidation, rationalisation and standardisation and including tendering, analysis, supplier selection, whilst using negotiation to deliver further cost savings and efficiencies.
• Support the creation of Purchase orders/Shopping cards by providing supporting information to Project Admin team.
• Record savings in online tool GALAXY.
• Engage with PM, Global Category Lead and Global Procurement Manager & provide information on current standing & bottlenecks.
• Ensure, when sourcing, the company uses global procurement tools as per PMF requirements (tendering template, RFQ form, decision matrix, prequalification from, progress status reports, payment plan etc).
• Ensure that approval documents (Single Source Justification, Supplier Selection Approval, Contract.
• Approval Form, Contract, Task order) are following company standards and policies.
• Understand the responsibilities for provision of scope (design, procurement, construction, etc) across the various contracted parties.
• Ensure there is a proper handover of information, documents, details to the Contract Admin.
• Represent Procurement in the Contract management lifecycle and support if required the Contract Admin, Project Team in expediting, contractual claims and if there is dispute resolution.
• Support discussion with Legal in the post award stage.
• Support the monitoring of contractor performance.
• Lead project completion performance review with the Design-Builder company.

Key Skills/Education/Experience:

UNDERSTANDING OF KEY PROJECT MANAGEMENT DELIVERY PROCESSES:

• Scope Management.
• Change Control.
• Schedule & Progress Management.

Role Guidance Document - Project Procurement Manager (Local - Site Based):

• Risk & Issue Management.
• Quality Management.
• Document Management.

KNOWLEDGE AND EXPERIENCE:

• Bachelor's degree/master's degree in Procurement.
• Proven Procurement experience across key procurement processes.
• Experience with Guaranteed Maximum Price or Target Cost forms of contract.
• Expert knowledge and experience of Sourcing and Negotiation.
• Knowledge and experience of Contract Management.
• Experience in project management, project execution planning, construction management, scheduling and progress management, cost management and value engineering: how these impact on contract management.
• Understanding of how different functions interface on projects.
• Familiar with the GCP Project Management Framework (PMF), relevant engineering standards and compliance requirement as well as Quality Management Systems.

BUSINESS RELATIONSHIPS:

• Stakeholder Management.
• Build relationship with key internal and external stakeholders as appropriate.
• Be able to work effectively within project teams and with Portfolio Cost Managers, Global Portfolio.

Directors, Global Project Controls Directors, Project Directors and Project Managers:

• Be able to work effectively with Suppliers, Delivery Partners, Customers and other stakeholders.
• Be able to deliver constructive feedback / difficult messaging.

DECISION MAKING:

• Ability to help project teams to decide on solutions by understanding pros and cons.
• Ability to explain decision making process and complexity of issues.
• Ability to make decisions on commercial and contractual issues and provide recommendations to decision makers.
• Escalate accordingly for decisions when requirement is not met.
• Support Project Manager in decision making & timely interventions.

STRATEGIC THINKING & DELIVERY:

• Ability to continually adapt and re-align with changing organisational strategy.
• Understand impact of projects on other business areas.
• Provide recommendations on contracting strategy when requested.
• Management of dispute resolution at a project level and escalation as required.
• Support implementation of strategies arising from Leadership Initiatives.

COMMUNICATION:

• Good communications with stakeholders, suppliers and other members of Project Team.
• Good communications with functions such as procurement, legal and finance.
• Good communications with external partners.
• Strong contractual writing skills, trained to Write Right on contractual communications and disputes.
• Ensure timely communications with Portfolio Cost Manager, Project Controls Leads and Global Portfolio Controls Directors; ensure any escalations are fully communicate and endorsed as appropriate.

TEAMWORK:

• Always be supportive and be a good team member.
• Be open and honest and always work with good intention and compliant in dealing with any issues may arise within the team.
• Support team members development needs, provide guidance when required.
• External mentoring experience to young or less experienced professional / practitioners.
• Ability to build good and productive working relationships.
• Ability to create rapport and trust with Project Managers and Project Teams.
• Ability to defuse emotionally charged situations and handle conflict in such a way as to minimise potential impact to Project / Programme.
• Be able to support Project Managers in implementation of compliant processes.
• Be able to support Global Procurement.
• Be able to support Global Portfolio Controls Directors.
• Support delivery of teamwork Behaviours.

Must be able to work W2.

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard.

Established in 1979 we lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.
But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are!).

Apply today to join our family and Make Your Mark!

AC8246

About Alphanumeric Systems Inc.:

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. You may know us as a tech and communications firm established in 1979, but we also lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are!)Apply today to join our family and Make Your Mark!