Executive Admin

Job Description

Job Description

We’re seeking a proactive, detail-oriented Executive Administrative Assistant to work directly with the Owner of a growing commercial real estate company. This role blends administrative support, property/project oversight, and social media execution. It’s ideal for someone who’s organized, tech-savvy, and thrives wearing multiple hats in a fast-moving, small business environment.

Core Responsibilities span three key areas:

• Property / Project Oversight
• Administrative, Marketing & Operational Support

Key Responsibilities

Property Management & Project Oversight

• Act as liaison between tenants, vendors, and ownership
• Coordinate and track repair and maintenance requests
• Follow up on work orders to ensure timely completion
• Inspect completed maintenance work to ensure quality
• Assist with light project management and vendor coordination

Administrative, Marketing & Operational Support

• Manage owner’s calendar and scheduling
• Maintain internal systems, checklists, and workflows
• Respond to calls and emails, route communications
• Maintain digital filing systems and internal documents
• Create and post social media content (Instagram, Facebook, etc.)
• Maintain a content calendar and ensure brand consistency
• Monitor engagement and respond to comments/messages
• Assist with creating marketing materials, pitch decks, and campaign ideas
• Track business development efforts and analytics

Qualifications

• 3–5 years of relevant experience
• Excellent written and verbal communication skills
• Strong organizational and project management abilities
• Very high attention to detail
• Proficient in Google Workspace
• Proficient in: Instagram, Canva, Facebook, Mailchimp, Meta Business, Google Business
• Valid driver's license

Preferred (Not Required)

• Experience in property management or hospitality
• Familiarity with TenantCloud, QuickBooks, or similar software (a plus but not needed)
• Creative eye for visual branding
• Enjoyment of social media (but not seeking a career in it)

Benefits

• Competitive salary based on experience
• PTO and holiday closures
• Growth potential with a dynamic small business

How to Apply:

• Send resume to [email protected]
• Within subject line write: Your Name - Applying for Executive Admin Role