Import Logistics Coordinator

Job Description

Job Description

Description:

Advantage Sales & Supply Co., LLC, is seeking an experienced and dynamic Import Logistics and Procurement Coordinator to join our team!

Job Summary:

The Import Logistics and Procurement Coordinator oversees import logistics functions and is responsible for assisting in purchasing products, manufacturing and production materials, office and warehouse supplies and equipment. The Import Logistics and Procurement Coordinator will work closely with the financial team to facilitate timely payments and a budgeting schedule.

Essential Functions:

Import Logistics Coordinator

· Coordinates the quoting process for overseas suppliers, assigns Purchase Orders (POs) to appropriate vendors, and schedules shipments to ensure delivery deadlines are met.

· Reviews POs and shipping documents to ensure accuracy and submits shipping documents to Forwarding Agents/Customs brokers for ocean shipments.

· Manages all container shipments to ensure customs and freight is cleared, confirm timely delivery to the port and coordinate the final truck delivery to warehouse/drop ship location.

· Assists customer service/sales representatives with order status inquiries and special customer needs.

· Assists the receiving/inventory team when necessary for receipt and verification of compliance of goods or inventory adjustments.

· Maintains accurate and updated information in Rubicon software and Company files.

· Establishes relationships with vendors, international brokers, and trucking companies.

· Assists in negotiating freight rates targeting cost reduction, freight savings and service.

· Assists in developing and documenting processes that make the inventory control and supply chain more efficient and organized.

Purchasing

· Coordinates with various internal departments to ensure timely delivery, reduce stock outs of items and eliminate unnecessary purchases and shipping charges.

· Conducts research on current and potential products, vendors, and services while comparing prices and quality to ensure the best deal.

· Maintains relationships with suppliers to ensure timely deliveries and to oversee the integrity and quality of delivered goods.

· Coordinates with delivery and warehouse teams to ensure goods are received on time.

· Manages purchasing expenses with meticulous record-keeping.

· Assists the receiving team when necessary for receipt and verification of compliance of goods.

Compensation and Benefits

• Add position specific compensation or benefits
• Vacation and Sick Leave
• 9 Holidays and 1 Floating Holiday
• 401k and 401k Match
• Medical, Dental, Vision, Life, Voluntary Life, Long and Short-Term Disability, Hospitalization, Critical Illness, Accident and Pet Insurance

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

E-Verify

Advantage Sales & Supply Co., LLC, is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Advantage Sales & Supply Co., LLC, utilizes E-Verify.

Required Skills/Abilities

• Effective communication, including writing, speaking and interpersonal communication.
• Excellent interpersonal, customer service, and client relations skills.
• Excellent organizational and management skills with a strong attention to detail.
• Excellent time management with a proven ability to meet deadlines.
• Able to multitask in a fast-paced work environment.
• Strong analytical and data analysis skills.
• Understanding of the supply chain and import regulations including common obstacles and effective solutions.
• Proficient with Microsoft Office Suite and computerized distribution systems.

Other Requirements

• Pass pre-employment drug and alcohol screen and criminal background check
• Be able to provide valid documentation to provide proof of citizenship in accordance with I-9 document
• Display a professional and courteous attitude
• Report to work at the designated start time
• Willing to travel to various work sites or training as required
• Willing to work overtime, nights and weekends when necessary
• Strictly adhere to safety requirements and procedures and comply with the Company’s “Stop Work” policy
• Wear personal protective equipment (PPE) in designation operations and production areas as directed
• Have the willingness to work in a team environment and assist co-workers and Supervisor with other duties as required

Education and Experience

• Associate or Bachelor's degree in Business, Supply Chain, or a related field preferred.
• One to two years of experience.

Working Conditions, Hours, Travel

• Most work is performed in an office/warehouse environment. This role routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets.
• This is a full-time position. The standard hours of work are Monday through Friday, 40 hours per week.
• Travel to visit customers within in region as well as occasional travel for meetings or training outside the region is expected for this position.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer. Regularly required to sit and often uses repetitive hand motions
• Must be able to lift up to 45lbs
• Requires the visual ability to perform detailed work at close distances (computer screens, accounting ledgers, using measurement devices).
• This job regularly requires verbal communication of detailed information to others either by phone or in person.
• Must be able to speak and read the English language

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions