Manager Accounts Payable

  Exciting News – We’re Moving!

As part of our continued growth and our commitment to fostering an exceptional, collaborative work environment, we’re thrilled to announce that our office will be relocating to a brand-new building at 2000 Innovation Drive, Wexford PA 15090 this year! In the meantime, hybrid employees will continue working from our current location at RIDC – O’Hara until the transition is complete.

We’re excited about this next chapter and look forward to welcoming new team members to our growing organization!

Job Summary:

The Accounts Payable Manager oversees the accounts payable function within the finance department, ensuring that all payments are processed accurately and in a timely manner. This role is responsible for managing the AP team, streamlining processes, and ensuring compliance with company policies and regulations.

Key Responsibilities:

• Manage Accounts Payable Team :




• Manage, train, and develop the accounts payable team to ensure efficient operations and adherence to policies.


• Provide feedback and support to direct reports and rest of AP team.


• Responsible for Managing the companies T&E/P Card systems and acts as the administrator for both Concur Expense and PNC Reporting.


• Invoice Processing :




• Oversee the processing of vendor invoices to ensure proper coding and matching with purchase orders.


• Ensuring accuracy and compliance with contract terms and organizational policies.


• Payment Management :




• Oversee payment scheduling and processing for vendors, ensuring timely and accurate payments to prevent late fees and maintain positive vendor relationships.


• Responsible for processing and being first level of approval for Bank Change or Payment Change requests


• Reconciliation :




• Ensure the accurate reconciliation of accounts payable transactions, including verifying vendor statements and resolving discrepancies.


• Review and sign off on all GL reconciliations completed by team.


• Reporting :

• Proactively engages with cross functional strategic leads to provide visibility, report trends, improve process and policy, and engage for issue resolution.

• Prepare and review monthly accounts payable reports, cash flow projections, and other financial reports for management.


• Vendor & Customer Relations :




• May handle escalated or higher-level vendor inquiries or resolve payment issues.

• Maintains strong relationships with key vendors, clients, or internal/external customers.


• Educates organization and external stakeholders on compliance “procure-to-pay” policies.

• Internal Controls :




• Maintain and enforce proper internal controls over accounts payable processes, ensuring compliance with accounting standards and company policies.


• Audit and Compliance :




• Act as primary point of contact with internal and external audits, ensuring proper documentation is in place and audit findings are addressed.


• Process Improvement :




• Identify opportunities to improve AP processes, implement automation tools, and streamline operations to increase efficiency and reduce errors.


• Month-End and Year-End Close :

• Designs and implements programs to periodically report key performance indicators as well as special supplemental analyses upon request. Specific focus will be on actionable trend analysis, root cause analysis, and opportunities to reduce exposure and expense. Recommends course of action to achieve success in those areas.


• Prepares historical trend analysis reporting of various “procure-to-pay” activity. Performs root cause analysis to drive proactive solutions to systemic problems. Identifies areas of opportunity to reduce exposure and expense, recommends course of action to achieve reduction.

• Participate in the month-end and year-end closing processes, ensuring all AP-related transactions are accurately recorded.

Qualifications:

• Minimum Education : Bachelor’s Degree in Accounting/Finance/Business or a minimum of 5 years of AP Management experience.


• Experience : 3-5 years of experience in accounts payable or a related financial role, with at least 1 year in a managerial or supervisory position.


• Skills :




• Strong knowledge of accounts payable processes and procedures.


• Excellent leadership and team management skills.


• Proficiency Microsoft Excel.


• Strong analytical and problem-solving skills.


• Excellent communication and interpersonal skills.

Preferred Qualifications:

• Knowledge of JDE ERP preferred.


• Knowledge of Concur Expense Reporting preferred.


• AP Manager certification.

Work Environment:

This position typically works in an office setting with regular business hours, although occasional overtime may be required during peak periods (e.g., month-end or year-end).