Pre-Award Grants & Contracts Specialist II

Pre-Award Grants & Contracts Specialist II Med-Medicine - Pennsylvania-Pittsburgh - (26002045)

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  Prepare, review, and submit sponsored project proposals in accordance with sponsor and institutional guidelines
• Coordinate and process progress reports, just-in-time (JIT) requests, and award activations
• Ensure compliance with federal, state, and local regulations, as well as institutional policies and procedures
• Serve as a resource to faculty and research staff on pre-award processes, requirements, and timelines
• Review proposal components for accuracy, completeness, and adherence to sponsor guidelines
• Track deadlines and manage multiple submissions to ensure timely completion
• Communicate effectively with investigators, administrative staff, and central offices to facilitate submissions
• Assist with interpreting sponsor requirements, including NIH and other funding agencies
• Maintain organized records and documentation related to proposal

Job Summary

Assists in preparing and submitting small grant and contract proposals. Drafts and negotiates contractual arrangements and procurement proposals, conducts cost analyses, processes invoices, arbitrates claims and complaints, and performs all collections activities. Monitors grants and contractual arrangements and prepares routine financial documentation. Assists with policy and procedural interpretation and with the preparation of pre-award applications and reports to grant agencies.

Essential Functions

The Grants & Contracts Specialist II (Pre-Award) guides faculty and staff in the review and processing of sponsored project proposals, reports, just-in-time requests, and activations. Other responsibilities may include assuring compliance with Federal, State, and Local government administrative requirements related to pre-award and/or sponsored project activities and in compliance with Department of Medicine’s Research Administration (DOMRA) policies and procedures. This individual should have previous experience with proposal, report, and JIT submissions for NIH and other sponsors.

Physical Effort

Little physical effort required. Duties are primarily sedentary. Must be able to sit for prolonged periods of time.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular Job Classification Staff.Grants & Contracts Specialist II (Pre-Award) Job Family Research Job Sub-Family Grants & Contracts Campus Pittsburgh Minimum Education Level Required Bachelor's Degree Minimum Years of Experience Required 1 Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule Monday - Friday, 8:30 am - 5:00 pm Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department. Hiring Range TBD Based Upon Qualifications Relocation Offered No Visa Sponsorship Provided No Background Check For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances Not Applicable Required Documents Resume, Cover Letter Optional Documents Not Applicable