Executive admin legal team

Reference #: REQ567614

What success looks like in this role:

Executive Support

Provide high-level administrative support to multiple senior legal executives. Manage complex calendars across multiple time zones, coordinating internal and external meetings, presentations, and stakeholder engagements. Arrange global and domestic travel, visas, itineraries, and expense report preparation with precision and cost efficiency. Draft, edit, and proofread executive communications, presentations, and legal documents, ensuring accuracy and confidentiality. Operational & Departmental Coordination Serve as a liaison for legal leadership, collaborating with internal teams, external counsel, and business partners worldwide. Maintain departmental contact lists and distribution groups. Identify process improvements or alternatives, recommend optimal solutions, and support planning through implementation in partnership with Legal Operations. Assist with onboarding/offboarding of legal team members and contractors.

Meeting & Event Management

Assist Legal Operations on department-wide and regional meetings, workshops, and offsites. Prepare agendas, collate materials, record meeting minutes, and track follow-up actions. Coordinate global participation, balancing time zone challenges. Document & Information Management Develop and edit high quality Power-Point presentations leveraging past material and current brand guidelines. Maintain organized filing and ensure compliance with document retention and confidentiality policies. Manage procedural documentation, ensuring version control. Support execution, tracking, and appropriate storage of various leadership collaborations, materials and other business documents. Compliance, Reporting & Special Projects Support compliance tracking and audits. Assist and support as required with document production and reporting. Contribute to departmental process improvements and technology rollouts and special projects in partnership with the Leal Operations and other teams. Cross - Functional Relationships Interact regularly with senior managers, and with cross-functional business units to collect information to prepare research, presentations or reports, and to accomplish operational tasks. Develop relationships to achieve outcomes and to improve cross-group relationships. Interact with colleagues and clients globally, dealing with multiple time-zones and cultural implications depending on the unique requirements of our business clients. Other Job Dimensions: Overtime work is required with little notice including weekend work. Phone and internet home access is required. May be reassigned within the broader team as the business requirements change.

You will be successful in this role if you have:

Required: Proven experience supporting senior executives, preferably in a legal, compliance, or corporate environment. Exceptional organizational skills with the ability to manage competing priorities. Proficiency in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook, MS TEAMS, etc.) and document management tools. Strong written and verbal communication skills with impeccable attention to detail. Ability to handle confidential information with discretion. Preferred: Experience in a multinational or cross-regional corporate setting (EMEA, LATAM, APAC and US exposure). Familiarity with legal terminology, workflows, and department operations. Project coordination or event planning experience.

Personal Attributes

Proactive and resourceful with a "can-do" attitude. Comfortable working across diverse cultures and time zones. Calm under pressure and adaptable in fast-changing environments.

Working conditions

Works in a comfortable office environment. In office expectation for 3 days / week minimum, additional in office based on business needs. Requires sensitivity in dealing with complex and confidential matters. Supports a highly demanding business group, with a high level of pressure to produce output as a result of multiple demands and conflicting priorities. Has limited exposure to risk or ill health however, high levels of stress may be experienced due to managing continuous multiple and conflicting priorities. May experience periods of high-level stress.

Unisys offers an outstanding benefits package, featuring unlimited paid time off, a 401(k) plan, comprehensive healthcare, HSA matching, ongoing learning opportunities, and more! We're committed to supporting work-life balance and investing in your future success.

At Unisys, we incorporate video interviews as a key part of our hiring process. This allows us to get to know you better and provide a more engaging and convenient interview experience. We appreciate your understanding and look forward to connecting with you virtually!

This role may require access to export-controlled commodities and technology. Therefore, to conform to U.S. export control regulations, applicant should be eligible for any required authorizations from the U.S. Government.

Unisys is proud to be an equal opportunity employer that considers all qualified applicants without regard to age, caste, citizenship, color, disability, family medical history, family status, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, pregnancy, race, religion, sex, sexual orientation, transgender status, veteran status or any other category protected by law.

This commitment includes our efforts to provide for all those who seek to express interest in employment the opportunity to participate without barriers. If you are a US job seeker unable to review the job opportunities herein, or cannot otherwise complete your expression of interest, without additional assistance and would like to discuss a request for reasonable accommodation, please contact our Global Recruiting organization at [email protected] or alternatively Toll Free: 888-560-1782 (Prompt 4). US job seekers can find more information about Unisys' EEO commitment here.

Unisys is an Equal Opportunity Employer -- Minorities/Females/ Veterans/Individuals with Disabilities/ Sexual Orientation/Gender Identity