Services office - assistant school

Student Services Office Assistant

Cardinal O’Hara High School

1701 Sproul Road

Springfield, PA 19064

Position Overview: Cardinal O’Hara High School is seeking a mature and upbeat professional who will support our administration, staff, faculty, students, and families. The highly ethical and experienced team-player should possess a strong sense of integrity and desire to support all of the efforts of the Student Services Office.

Reporting directly to the Assistant Principal for Student Services, this person will be responsible for providing high-end customer service to the entire school community and is the primary administrative support person to the Assistant Principal for Student Services. This is a full-time, 12-month position.

Responsibilities

• Maintains accurate attendance records of the entire student body on a daily basis which includes the overall Daily attendance and Period attendance throughout the day.
• Prepare correspondence to parents regarding attendance.
• Follow up unexplained absences directly with parents and or guardians on a daily basis.
• Daily input of attendance data in PowerSchool
• Responsible for maintaining and checking any attendance emails or phone calls and inputting information into PowerSchool.
• Responsible for maintaining student attendance records in PowerSchool
• Prepares and distributes the daily attendance reports to administrators, faculty, and staff daily.
• Check the attendance from faculty to get an accurate account of attendance.
• Is responsible for all early dismissals and late arrivals which includes preparing the attendance slips for each and entering the data in PowerSchool.
• Compiling and maintaining accurate attendance records for the end of year reports for the Archdiocese.
• Safeguard the confidentiality of school administration by exercising discretion in communicating information to faculty, students, staff and the various publics served by the school and in handling administrative records, file, and similar confidential items.
• Provide administrative support at school functions under the purview of the Principal/APAA/APSS that occur outside of normal school hours such as Convocation and Graduation.
• Contribute to the overall success of the school by performing other essential duties and responsibilities as assigned.

Qualifications

• At least five years of increasingly responsible secretarial or administrative experience is required, which must include an extensive knowledge of general office procedures and practices.
• Excellent oral, written, and communication skills.
• The ability to multi-task in a high-pressure environment while maintaining superb levels of customer service is essential.
• Computer literacy and proficiency with standard office equipment.
• Excellent organizational skills.
• The ability to work independently, use initiative and make substantive decisions quickly.
• At minimum a high school diploma or equivalent.

Salary and Benefits : Salary competitive and commensurate with experience and full benefits.

Candidates interested in this position should submit their cover letter, resume, and references to Mike Connor, President of Cardinal O’Hara High School at [email protected]

The deadline for applications is October 3, 2025. Interviews will be granted to the most qualified applicants.

PA required clearances and Safe Environment clearances must be presented before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese. Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment. The Archdiocese of Philadelphia is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Office of Catholic Education at 215-587-3700.

EQUAL EMPLOYMENT OPPORTUNITY

In keeping with Church teachings on social justice, the Archdiocese of Philadelphia is committed to a policy of equal employment opportunity. This policy governs all aspects of employment, including but not limited to hiring, job selection, job assignment, compensation, discipline, termination, benefits and access to training.