Staff Accountant/Office Manager

Position Summary:

The Accountant / Office Manager is responsible for managing day-to-day accounting operations, maintaining accurate financial records, supporting donor and grant reporting, and assisting with general office administration. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced nonprofit environment.

The ideal candidate is dependable, professional, proactive, and comfortable working both independently and collaboratively with staff across multiple departments.

Schedule & Location:

• Mon–Thurs 8am-5pm, Fridays 8am-12pm
• In-office position
• Based in Allentown, PA

Essential Functions:

Accounting & Financial Management:

• Process accounts payable and accounts receivable using QuickBooks.
• Reconcile bank statements and monitor cash flow.
• Review and prepare vendor invoices, bills, and credit card receipts for payment.
• Obtain W-9 forms for new vendors and create vendor profiles in QuickBooks.
• Record and reconcile intercompany transactions, including payroll and health insurance allocations.
• Prepare and post payroll journal entries.
• Review the general ledger to ensure accurate categorization of revenue and expenses.
• Enter deposits into DonorPerfect and reconcile revenue.
• Prepare daily ReStore sales journal entries using POS system data.
• Obtain and review cash receipts from ReStores.
• Complete monthly PA Sales & Use Tax filings through PA MyPath.
• Prepare annual 1099 vendor reporting for auditors.

Donor & Fundraising Support:

• Review and post electronic donations from multiple fundraising platforms.
• Ensure donor information is accurately captured and maintained.
• Record special event income using fundraising systems including Stripe, Zeffy, and Bandwango.
• Prepare donor acknowledgments through DonorPerfect.

Audit & Budget Support:

• Assist the Director of Finance with annual budget preparation.
• Assist with audit work papers and annual audit preparation.
• Complete quarterly Affiliate Statistical Reports and Housing Production Reports for HFHI.

Core Functions:

Office Administration:

• Support daily administrative functions of the Affiliate office.
• Answer phones professionally and timely.
• Maintain organized accounting files for all locations.
• Review and distribute incoming mail and process outgoing financial mail.
• Purchase and maintain office supplies.
• Bank deposits.
• Manage employee credit cards within the Bank of America system.

Additional Responsibilities:

• Perform other duties as assigned.

Qualifications:

• Minimum 5 years of accounting experience using QuickBooks.
• Strong understanding of general accounting procedures.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Proficiency in Microsoft Office, especially Excel.
• Experience with Google Workspace.
• Ability to quickly learn new systems and effectively analyze and communicate financial data.
• Strong communication and customer service skills.
• Nonprofit accounting experience preferred.

What We Offer:

• Competitive compensation based on experience.
• Health, dental, and vision benefits.
• Paid time off and holidays.
• Retirement plan options.
• A collaborative and mission-driven work environment.
• The opportunity to make a meaningful impact in the Lehigh Valley community.
• Stable, full-time in-office employment with a growing nonprofit organization.
• The chance to support affordable housing initiatives and community development through meaningful financial and operational work.

Habitat for Humanity of the Lehigh Valley is a nonprofit organization dedicated to building strength, stability, and self-reliance through shelter. We partner with individuals and families across our community to create affordable homeownership opportunities and improve housing conditions. Our work is powered by the belief that everyone deserves a safe, decent place to live. Through our homebuilding programs and our ReStore locations, we bring people together to build homes, communities, and hope. When you join our team, you become part of a mission-driven organization where your work has a direct and lasting impact on the lives of local families.