Office Manager

Job Description

Job Description

We are looking for an organized and detail-oriented Office Manager to join our team in Havertown, Pennsylvania. In this long-term contract position, you will play a critical role in maintaining financial operations and ensuring the smooth functioning of daily office activities. This role offers an excellent opportunity for growth and development within a collaborative work environment.

Responsibilities:

• Process accounts payable invoices and maintain accurate vendor records.

• Perform cash posting activities and ensure timely reconciliation.

• Make collection calls to follow up on outstanding payments.

• Assist with accounts receivable tasks, including billing and payment tracking.

• Support the Office Manager with administrative and financial duties.

• Maintain accurate records and ensure data entry is completed efficiently.

• Communicate effectively with vendors and customers to resolve discrepancies.

• Utilize Sage software for accounting tasks, with training provided as necessary.

• Ensure compliance with company policies and procedures in financial processes.

• Collaborate with team members to improve workflows and enhance efficiency.

• Experience with accounts payable (AP) and accounts receivable (AR) processes.
• Proficiency in invoice processing and account reconciliation.
• Strong data entry skills with a keen eye for detail.
• Familiarity with accounting software such as Sage, QuickBooks, or SAP.
• Competence in using Microsoft Excel for financial tasks.
• Excellent communication and organizational skills.
• Ability to handle collection calls professionally and effectively.
• Prior experience in an office management or accounting role is preferred.