Accounts Payable Coordinator

University of Scranton

Accounts Payable Coordinator

Non-Discrimination Statement

The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, creed, religion, ancestry, gender, sex, pregnancy and related conditions, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, ethnicity, family responsibilities, marital status, veteran or military status, citizenship status, or any other status protected by applicable law.


Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.


The University will promptly address reports of discrimination under the University Non-Discrimination and Anti-Harassment Policy ( NDAH Policy) or the Sexual Harassment and Sexual Misconduct Policy ( SHSM Policy) . Anyone who has questions about the above referenced policies, or wishes to report a possible violation of one of the policies should contact:


Elizabeth M. Garcia
Title IX Coordinator
Office of Institutional Compliance & Title IX
Institute of Molecular Biology & Medicine, Suite 315

[email protected]
(570) 941-6645




The University of Scranton is an Equal Opportunity Employer/Educator.

University Mission

The University is a Catholic and Jesuit University animated by the spiritual vision and the tradition of excellence characteristic of the Society of Jesus and those who share in its way of proceeding. All candidates must indicate how they would help communicate and support the Catholic and Jesuit identity and mission of the University. The Universitys mission statement and a description of the history and concepts of the Ignatian teaching philosophy may be found at .

Department
Treasurer



Job Purpose:

Accounts Payable functions of considerable complexity utilizing computerized payables system. Performs variety of responsibility including review, input, calculation, audit, payment processing, and reconciliation for a considerable volume of requests. Acts as a resource person for policies and procedures related to payables and purchasing card functions.

Essential Duties:

• Balance completed work with the General Ledger daily

• Review invoices, check vouchers, travel expense reports, etc. with general ledger codes to ensure proper entry into the financial system and compliance with University policies

• Review and process invoices against purchase orders and blanket purchase orders and assisting with resolving any discrepancies

• Review vendor payment requests for IRS compliance to include W-9, REV-1832, W8-BEN, W8-BEN-E documents

• Review travel expense reports to include travel advances, clear out of advances, receipts, foreign currency, per diem, dates of travel, complete documentation, budget authorization signatures, etc. for audit and IRS compliance

• Review and process Aramark, Bookstore, and Library invoices

• Research, verify, cancel, reissue outstanding payments

• Process weekly checks and electronic payments

• Assists with review of 1099 withholding, processing of adjustments, and annual preparation and mailing of 1099 documentation

• Coordinate with Financial Aid and process Manus Langan award checks each semester

• Scan and index documents to include travel expense reports, check vouchers and electronic payments, purchasing card, ACH enrollments, tax documents (W-9, REV-1832, W8-BEN, W8-BEN-E), and journal vouchers

• Create, maintain, and update budget signature authorization file

• Investigate and resolve problems associated with processing of invoices

• Reconcile various accounts including utilities, Federal Express, cell phone expenses and purchasing card transactions

• Review and approve purchasing card expenses processed through Accounts Payable in the purchasing card system; generate and submit monthly purchasing card report and receipts

• Create check voucher requests

• Accounts Payable supply ordering

• File, maintain, scan, index accounts payable documents, records, and reports

• Assist with monitoring, reporting, and temporary increase processing for the purchasing card

• Research and respond to all Accounts Payable inquiries in a prompt and courteous manner

• Maintains confidence and protects operations by keeping financial information confidential

Additional Skills Required:

• Exceptional written and verbal communication skills, including interpersonal and collaboration skills

• 
  Attention to detail and accuracy

• 
  Proficient in MS Word, Excel, Outlook

• 
  Ability to multitask

• 
  Open to change and willing to learn new skills

• 
  Ability to follow up on pending issues and meet deadlines

• 
  The ability to uphold human dignity and respect by recognizing each persons worth, valuing diverse perspectives, and treating others with kindness, fairness, and empathy

• 
  Must be able to respect, support and contribute to the Universitys Catholic and Jesuit mission

Minimum Education Requirements:

• High school diploma, or equivalent, with academic training in bookkeeping or accounting and computer operations

Preferred Education:



Minimum Job Experience Requirements:

• In lieu of academic training in bookkeeping or accounting, three (3) years of business office (finance office) experience will be acceptable, with at least one year in an accounts payable capacity

Preferred Qualifications:



Years of Experience: 3

University Classification: Clerical

FLSA Classification: Non-Exempt

Schedule/Work Hours: Monday through Friday, 8:30 a.m. to 4:30 p.m. Additional hours as required.

Full Time/Part Time: Full-Time

Annual Schedule: 12



Special Instructions to Applicants:



Posting Number: S1007P

Open Date: 03/06/2026

Close Date: 03/23/2026

Open Until Filled: No



To apply, visit