Accounts Payable Specialist

Description

Position at Asplundh Tree Expert, LLC

JOB SUMMARY

The AP Specialist position is responsible for reviewing the completeness and accuracy of payment requests, timely and efficiently processing AP vouchers within COUPA and ERP systems and providing customer service to suppliers and field personnel.

DUTIES AND RESPONSIBILITIES

Payment Request Review –

• Verify all documentation requirements are met.
• Review, validate, code and enter Supplier Payment Authorization and Uploads into PeopleSoft/ Oracle;
• Ensure the payment is compliant with company policy.
• Resolve any invoice discrepancies.
• Determine proper GL Coding.
• Review of Sales Tax applicability.
• Electronic document filing and maintenance of records.
• Review and process any COUPA invoice entries that are routed to AP team for approval or action needed.
• Reject/dispute vendor invoice in COUPA if needed and ensure all discrepancies are resolved.

Processing AP Vouchers –

• Upload AP vouchers utilizing EXCEL template.
• Correct any processing errors.
• Scan & attach invoice documents as required.
• Prepare and reconcile daily close report.
• Utilize electronic filing system for all voucher records.

Customer Service –

• Respond to inquiries from Suppliers and/or Field personnel.
• Analyze Vendor statements and take appropriate action to resolve any aged transactions.
• Process payment requests timely to ensure expense allocation within a proper accounting period and timely payments to vendors.
• Run queries/reports as requested.
• Prepare Journal Entry corrections as needed.
• Review on hold payments and communicate with the field when needed to resolve
• Review aged credits and take action needed to realize the credits on the account.
• Communicate any changes/updates to customers.

EDUCATIONAL & EXPERIENCE REQUIREMENTS

High School Diploma or Equivalent; College is a plus

Accounting Clerical Experience required

Proficient in Microsoft Office applications including Excel, Word, Outlook, Teams.

Detail oriented.

Professional and positive demeanor

Team Player

Ability to work independently.

Strong verbal and written communication skills

Coupa experience is a plus.