Assistant HR Operations Manager
- Implement, maintain, and review payroll processing systems (HRIS) to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
- Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Process the bi-weekly payrolls for the Bank, as well as monthly payrolls and semi-monthly payrolls for Director payments, deferred compensation, and phantom stock.
- Maintain Team Members timecards and make adjustments when necessary for PTO or FMLA and normal timecard adjustments
- Generate, review, and reconcile payroll reports to ensure accuracy and completeness of payroll, earnings statements, and deductions; identify and resolve discrepancies
- Assist in processing of merit increases, commission pay program, bonus plan payment, and compensation adjustments.
- Oversee maintenance of payroll records including Paid Time Off and other accrued leave.
- Review all monthly, quarterly, and annual year-end tax and payroll reports.
- Keep current on payroll system functionality and wage and hour laws.
- Administer the Bank's benefit programs, including, but not limited to:
- Conduct bi-monthly Benefit Orientation sessions for new hires
- Assist Team Members with their enrollment into Medical Benefit plans and the 401(k)
- Process all member changes (additions, terminations, COBRA)
- Verify and transmit all 401(k) contributions
- Assist Team Members with 401(k) loans, rollovers, and distributions
- Assist with 401(k) audits
- Reconcile all benefit invoices on a monthly basis
- Complete the Department of Labor 12th of month report and quarterly Multiple Worksite Report
- Manage and administer company leave programs, including Family Medical, Disability, and Worker's Comp leaves
- Maintain current files for Team Members that are out on FMLA
- Serve as lead audit liaison on HR & payroll audits, includes Workman's Compensation; provide records and documentation to auditors
- Prepare HR communication and assist with maintenance of the HR hub on the Bank's intranet. Ensure that updated information and Team Member resources are available.
- Maintain HR systems (ADP, Health Equity/WageWorks, Newport Group) by updating personnel, employment, and benefits data as needed. Ensure that all appropriate parties are informed of personnel changes.
- Responsible for maintaining accurate file records in accordance with department policy and procedure, as well as state/federal retention requirements for payroll reports and bi-weekly transaction files.
- Assist with vendor management program by preparing annual reviews for HR vendors.
- Supervise Human Resources Intern to ensure that physical and electronic files are maintained. Assign special projects as needed.
- Additional duties as assigned. Qualifications: Education and Experience
- A minimum of a Bachelor's degree or related work experience in Human Resources/Accounting function with exposure to accounting, payroll, and HRIS systems.
- Minimum 3 years' payroll/benefits experience, including experience processing pay in Pennsylvania; multi-state taxation experience preferred.
- FPC Certification required or completed within the first twelve months of employment.
- Experience in, understanding of, and ability to explain benefit plans such as medical plans and 401k.
- Thorough knowledge of wage and hour laws.
- Strong knowledge of Federal and State employment laws such as FMLA, Americans with Disabilities Act (ADA), and other benefits such as Worker's Compensation and COBRA.
- Experience in maintaining databases, specifically time management systems and payroll processing. Experience in ADP Workforce Now and/or Workday preferred.
- Highly developed interpersonal skills and the ability to remain objective.
- Ability to handle confidential information.
- Ability to communicate professionally, both orally and in writing.
- Must exhibit empathy and emotional intelligence, while providing a positive customer experience to all Team Members at all times.
- Ability to multi-task and remain organized.
- Strong problem-solving skills.
- High level of attention to detail.
- Proficiency in all programs in Microsoft Office Suite.
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