Executive Assistant To CEO

Seltzer’s Smokehouse Meats, home to the best Lebanon Bologna in the world

For over 120 years, Seltzer’s has had the reputation of being the very best in our industry. As a small meat manufacturer specializing in old world food production, we take pride in tradition, craftsmanship, and authenticity. The purpose of our business is to strengthen our community — through developing our team members and intentional philanthropy. We believe in a “people first” culture where respect and quality are never sacrificed for profit.

As Seltzer’s builds the foundation for the next 120 years, we are looking for an organized, proactive, and trusted Executive Assistant. This role goes beyond traditional administrative support by helping leadership stay aligned and accountable to our purpose through the tools and disciplines of the Entrepreneurial Operating System (EOS).

Position Overview
The Executive Assistant will play a dual role:

• Administrative & Personal Support: Provide direct support to the CEO (Business Owner) and COO, including some personal assistant functions for the CEO (Business Owner).
• Integrator Support (EOS-Aligned): Act as a right hand to leadership by helping align priorities, streamline communication, and keep the leadership team accountable to goals.

This role requires a highly organized, discreet, and resourceful professional who thrives in a dynamic, entrepreneurial environment. Key Responsibilities
Executive Support:

• Manage calendars, coordinate meetings, and schedule travel for CEO (Business Owner) and COO.
• Draft, review, and organize correspondence, presentations, and reports.
• Prepare meeting agendas, take notes, and track action items for accountability.
• Assist with personal scheduling, errands, and other personal assistant functions for the CEO (Business Owner).
• Leverage AI tools (e.g., ChatGPT, automation platforms) to draft communications, create reports, conduct research, and streamline administrative tasks.

Operational / EOS Integrator Support:

• Help translate leadership vision into clear priorities and actionable tasks.
• Ensure alignment and follow-through on company rocks, scorecards, and to-dos.
• Serve as a communication bridge between leadership and other departments.
• Support and track progress on strategic initiatives.
• Identify and help resolve issues by surfacing them to the leadership team.
• Use AI-driven tools to support data analysis, meeting preparation, and progress tracking.

Office & Project Coordination:

• Manage vendor relationships, contracts, and basic office administration.
• Assist with special projects as assigned by CEO (Business Owner) or COO.

Expectations of the Role

• Confidentiality: Handle sensitive company and personal information with absolute discretion.
• Organization & Proactivity: Anticipate needs, manage competing priorities, and keep projects on track.
• EOS Fluency: Embrace EOS principles to keep leadership focused and accountable.
• Problem-Solving Mindset: Proactively remove barriers and streamline processes.
• Professionalism & Flexibility: Balance executive-level support with hands-on administrative tasks.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting multiple executives.
• Experience in small business, manufacturing, food industry, or entrepreneurial environment a plus.
• Familiarity with EOS/Integrator concepts strongly preferred.
• Strong communication skills (written and verbal).
• High proficiency in MS Office / Google Workspace and project management tools.
• Proficiency in ChatGPT and other AI tools for drafting communications, streamlining workflows, research, and improving efficiency.
• High emotional intelligence with the ability to build trust, manage sensitive dynamics, and navigate executive-level relationships.
• Ability to adapt quickly, prioritize effectively, and maintain composure under pressure.

Success in This Role Looks Like:

• The Executive Assistant helps leadership stay aligned and accountable to goals and priorities that fulfill Seltzer’s purpose of strengthening our community — through developing our team members and intentional philanthropy.
• Leadership team calendars, meetings, and commitments run smoothly.
• Company priorities are tracked and executed on time.
• The CEO (Business Owner) and COO feel supported, less distracted, and more focused on strategic initiatives.
• Internal communication is clear and aligned with the company vision.
• The CEO (Business Owner)’s personal and professional obligations are handled with discretion and reliability.
• AI tools are consistently used to increase efficiency, reduce turnaround times, and enhance decision-making support.

Compensation - We provide an amazing benefit package that include medical, dental, vision and a lot of other benefits.