Accounts Payable Specialist

Description

SUMMARY:

The Accounts Payable (AP) Specialist will be responsible for processing accurate AP transactions. This person will also ensure timely payment of invoices, check requests, expense reports, and all other general company AP obligations. The position requires strong organizational skills, a basic understanding of accounting functions and experience with common computer software applications. The AP Specialist will also help ensure compliance with developing policies and internal controls. In this instance, the AP Specialist will operate under two business units: CANNON Instrument Company and Performance Distillation Solutions (PDS).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for independently maintaining the daily workflow and resources of the Accounts Payable Department including but not limited to ensuring all invoices are entered accurately and processed for payment when due as well as research and resolve invoice discrepancies and issues.
• Establishing and maintaining relationships with new and existing vendors.
• Review and correct (working with other departments) price differences arising from the PO to Invoice process, as well as terms of payment and other charges.
• Vendor statement reconciliation on a monthly/quarterly/yearly basis.
• Responsible for continuing to increase the DPO ratio.
• Responsible for daily, monthly, and yearly reporting of financial and/or managerial data generated within the Accounts Payable Department to the Assistant Controller.
• Develop new policies and procedures to enact good internal control.
• Records the AMEX card expenses on a timely basis and ensures accuracy.
• Annual 1099 submission to deadlines.
• Assist in efficiency implementations to the Accounts Payable process.
• Other duties as assigned by management.

Requirements

EDUCATION, KNOWLEDGE AND SKILLS:

• High School Diploma or equivalent required.
• Advanced degree in accounting, business, or related field preferred.
• At least 1 year of experience in an accounting role, preferably in manufacturing.
• Knowledge of Epicor business software preferred.
• Ability to demonstrate strong organizational skills and communication with vendors and colleagues.
• Experience using Microsoft software, such as Outlook, Word, and Excel.
• Familiarity of accounting principles and Accounts Payable processes.
• Possess positive work attitude, self-motivated, independent, critical thinking, and great sense of responsibility.

COMPANY VALUES:

• Accountability: Doing what you say you will do. Owning the outcome. Being responsive. Providing timely, through follow up on requests.
• Excellence: Performing at a high level every day and continuously improving processes for efficiency and effectiveness. Being focused on results.
• Integrity: Always doing the right thing. Being lawful, ethical and true to yourself and your team.
• Innovation: Making our products, services and business processes better every day. Evolving our strategy to keep up with customer needs and the ever-changing external environment.
• Teamwork: Helping each other be the best we can be. Lending a hand even in areas outside your job description. Synergizing efforts.