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Events and Administrative Coordinator

Messiah University
Mechanicsburg, PA
Events and Administrative Coordinator Location Mechanicsburg, PA : Position Type Staff Employee Group Staff Time Status Full-Time Time Category Full Time (1560-2080 hours) Annual Hours 2080 # of Months 12-month Hours Per Week 40 Work Dates July 1 - June 30 Campus Main Campus (Grantham) Position Description Position Summary The Career & Professional Development Center at Messiah University seeks to provide the highest quality career education for all students. We desire candidates who display a passion for preparing students for the world of work through innovative programs and services. This 12-month, full-time position will contribute to the career and professional development of students in these ways:
  • Coordinate career-related events and programs that connect students to post-graduate opportunities.
  • Give oversight to the career management software (Handshake) and first destination survey.
  • Manage and/or provide support to special projects, such as:
    • departmental budgeting
    • student touchpoint data
    • on-campus recruiting
  • Respond to various constituents including students, employers, faculty, parents, and alumni on inquiries related to career/internship services and opportunities.
  • Manage work-study hiring and supervision.
  • Create a friendly and hospitable environment to welcome guests and introduce them to CPDC services.
Education Required Bachelor's degree required; educational backgrounds in higher education, college student personnel, business, HR or related fields preferred. Education Preferred Experience Required 3 years of related administrative experience, including project management and event planning Experience Preferred Skills, Characteristics Required for Position Skills, Characteristics Required for Position:
  • Program/Project Management - ability to plan and execute large-scale professional development programs for students and recruiters with a spirit of innovation and hospitality.
  • Technical - ability to use a variety of career management software applications; develop and disseminate reports that showcase outcomes related to internship and program participation and student learning.
  • Teamwork and Collaboration - ability to collaborate with CPDC staff, academic departments and co-curricular colleagues when developing and delivering programs and services; eagerness to support and contribute to CPDC team goals.
  • Organization - ability to set and achieve clear goals; successfully manage multiple tasks and projects
  • Communication - ability to model professionalism through speaking, presenting and writing.
  • Relationship Development and Management - ability to develop rapport easily with students, alumni, parents, faculty/staff and recruiters.
  • Creative Problem-Solving - ability to find ways to facilitate maximium student participation in quality internships.
  • Cultural Intelligence/Competency - ability to effectively work with students representing diverse backgrounds and cultures.
Special Working Conditions N/A Driving Requirements N/A Essential Employee N/A Primary Duties SPECIAL EVENTS & PROJECTS 1. Lead the planning and execution of select career-related events, including Career Expo, Tailgating for Jobs, Accounting Night, and Camp Days. 2. Coordinate logistics and planning needs for CPDC events and programs. 3. Give oversight to the annual first destination survey. ADMINISTRATIVE RESPONSIBILITIES 1. Provide leadership to the career management software (Handshake) and serve as main point for contact for technical issues, employer support, etc.; manage coaching appointments, internship approvals, and event participation reporting in system. 2. Provide administrative and clerical support to director and CPDC staff; respond to, screen and direct emails/calls to appropriate individuals; answer routine inquiries from students, faculty, staff, employers, alumni, and community members. 3, Track monthly departmental budget expenditures. 4. Hire, train and supervise work-study students to serve as office/project assistants in the CPDC. 5. Maintain CPDC website; manage updates and edits. 6. Actively participate in team meetings, training and professional development, and Center-wide initiatives and programs. 7. Maintain consistent and reliable attendance Secondary Duties 1. Participate in professional development geared toward job responsibilities. 2. Other duties as assigned Supervises: # of Administrative 0 Supervises: # of Staff 0 Supervises: # of Student 2 Posting Date 03/28/2024 Open Until Filled Yes Application Deadline Diversity Messiah University's commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Posted 2025-11-05

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